Administrative Assistant / Coordinator

Job Title: Administrative Assistant/Coordinator

• Employee Type: Regular Full Time
• Location: Hauppauge, NY
• Degree Type: 4 year college degree
• Experience: Customer Service & Accounts-Payable/Accounts-Receivable experience a plus. Compensation based on experience.
• Required Skills: Excellent oral and written communication. Strong organizational and multi-tasking skills.
• Preferred Skills: Computer Skills (MS Excel, MS Word), basic mathematical skills

A great administrative finance opportunity for responsible and detail oriented college graduates with 2 or more years experience. Zibiz is a fast growing technology company, in business for over 20 years and is located in Hauppauge, NY. Looking for an energetic candidate with a positive attitude who can work well in a detail oriented environment. This position is ideal for candidates desiring a long-term, stable career with a small but, well established company. Zibiz offers medical coverage, paid holidays & personal days, 401(k), and company profit sharing plan. This position is immediate, so email today. All applicants must be authorized to work in the United States.

Responsibilities Include:

1. Finances

• Perform basic accounting duties, such as receivables/payables/ credit for billing
• Submit Invoices/ AR statements / Billing
• Research and resolve situations that require troubleshooting for Accounts Payable and Billing
• Payment & Credit Card processing
• Report preparation

2. Data Entry

• Purchase, Sales and Web order entry and processing
• Accurate Data entry into ERP system
• Timesheet management

3. Customer & Vendor communications

• Answering and directing phone calls, strong communication skills required
• Compose and type routine correspondence (email)
• Assist with other accounting / admin processes as needed

Benefits: Zibiz offers:

• Medical coverage
• Paid holidays
• Paid personal days
• 401(k)
• Employee Profit Sharing Retirement Plan.

Job Type: Full-time

Salary: $22.00 - $25.00 per hour

Work Location: In person