Administrative Assistant Counselor, #2055

Revised 040621 JOB TITLE: Administrative Assistant- Counselor STATUS: Non-exempt REPORTS TO: Lead Counselor TERMS: 197 days DEPARTMENT: Campus PAY GRADE: AS203 PRIMARY PURPOSE: Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records. QUALIFICATIONS: Education: High school diploma or GED Special Knowledge/Skills: Knowledge of general office procedures Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets and databases, and do word processing Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice with some direction Effective organizational, communication, and interpersonal skills Experience: One to three years of clerical experience MAJOR RESPONSIBILITIES AND DUTIES:

1. Provide general clerical support including word processing, data entry, filing, and file maintenance.
2. Assist with student records, entering student data, and ensure completeness of records.
3. Process changes and adjustments to student schedules.
4. Maintain complete and accurate student records including test scores and final grades on permanent records.
5. Compile, maintain, and file all reports, records, and other documents as required.
6. Receive incoming calls, take reliable messages, and route to appropriate staff.
7. Assist counselor(s) with scheduling of meetings and appointments.
8. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
9. Maintains confidentiality.
10. Follow district safety protocols and emergency procedures.
11. Accurate and consistent use of Time Clock Plus (TCP) and Frontline. Revised 040621
12. Performs other duties as may be assigned. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (up to 35 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required. I have read and understand the responsibilities and duties required for this position as outlined above. I understand the duties and can perform all essential job functions listed above. ____ Printed Name _____ Signature __ Date