A leading global design and architecture firm is seeking a highly organized, energetic, and service-oriented Studio Coordinator to support a talented team of architects and designers.
This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys being the person who keeps everything organized, connected, and running smoothly. The Studio Coordinator will provide high-level administrative and operational support to Studio Principals, Directors, and project teams while also helping foster a strong studio culture.
Key Responsibilities- Manage complex calendars for Studio Principals and leadership
- Coordinate detailed domestic and international travel arrangements
- Schedule meetings, prepare correspondence, and process expense reports
- Support studio operations, including staffing coordination, financial tracking, timecards, PTO tracking, and meeting organization
- Assist with proposal and presentation preparation
- Process, edit, and proof client and consultant contract documents
- Support project teams with RFIs, submittals, project directories, project setup, and meeting notes
- Coordinate internal and external meetings, including conference rooms, agendas, catering, and guest reception
- Plan studio outings, retreats, celebrations, and other culture-building events
- Maintain professional licenses and memberships for leadership
- Coordinate project archiving
- Partner with other administrative departments to ensure smooth studio operations
- Provide occasional reception coverage and back-up support to other Studio Coordinators
Qualifications- Minimum 5 years of professional administrative experience
- Experience supporting senior-level professionals or executives
- Strong calendar management and scheduling experience
- Experience booking domestic and international travel
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to manage multiple priorities
- Professional and comfortable interacting with leadership, clients, consultants, and vendors
- Strong problem-solving skills and a proactive, team-oriented approach
- Ability to work independently with minimal supervision
- Proficiency with Microsoft Office, including SharePoint
- Adobe Creative Suite and/or InDesign experience is a plus
- Flexibility to work overtime as needed
Ideal CandidateThe ideal candidate is polished, personable, proactive, and highly organized, with a positive attitude and a willingness to go the extra mile. Someone with experience in an architecture, engineering, design, construction, or other professional services environment would be especially well suited for this opportunity.
CSDAL65