Administrative Assistant
Frisco, TX | Onsite
$65,000–$75,000 DOE
About the Opportunity
A growing luxury residential construction company is seeking an Administrative Assistant to support its ownership team and help drive the day-to-day coordination, organization, and execution of business operations.
This is an ideal opportunity for a highly organized, proactive professional who thrives in a dynamic, entrepreneurial environment and enjoys working across executive support, construction operations, client relations, vendor coordination, and business development. The right person will bring strong judgment, discretion, follow-through, and the ability to anticipate needs while helping turn priorities into action.
This is not a routine administrative role. You’ll serve as a key operational partner, helping leadership stay organized, projects move forward, and important details receive the attention they deserve.
What You’ll Do
- Support executive operations by managing calendars, schedules, priorities, deadlines, follow-up items, and decision-support workflows.
- Coordinate with clients, vendors, subcontractors, real estate professionals, consultants, and internal stakeholders, handling confidential information with professionalism and discretion.
- Assist with spec and custom home selections, including vendor coordination, sample tracking, decision logs, presentation preparation, issue escalation, and recommendations to ownership.
- Help coordinate construction schedules by confirming subcontractor commitments, tracking delays or no-shows, identifying operational risks, and recommending solutions.
- Support sales, marketing, client presentations, real estate office appointments, and business development initiatives.
- Research and evaluate marketing firms, vendors, consultants, systems, and resources that could improve operations and support business growth.
- Maintain organized project, client, sales, and operational tracking systems, ensuring clear ownership, deadlines, next steps, and follow-up.
- Support customer service and homeowner communications, ensuring clients receive a polished and professional experience.
- Prepare reports, meeting notes, summaries, recommendations, and operational updates to support leadership decision-making.
- Represent the company with professionalism while safeguarding confidential business information, client relationships, pricing, vendor relationships, and internal processes.
What We’re Looking For
- Experience in executive operations, operations management, project coordination, executive support, construction administration, or a related field.
- Highly organized with exceptional follow-through and the ability to manage multiple priorities.
- Strong communication, problem-solving, and relationship-management skills.
- Comfortable working independently, exercising judgment, and proactively identifying what needs to be done.
- Professional, polished, and discreet when working with executives, clients, and business partners.
- Experience in luxury residential construction, real estate, design, or a related industry is a plus.
Why This Role?
This is an opportunity to join a growing company where your organizational skills, initiative, and ability to connect the dots will have a direct impact on operations and the overall client experience.
- Interested in learning more? Apply today or reach out to maya@deltadallas.com to connect!
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