Administrative Assistant/Data Entry - Corporate Records

Introduction:

Controllers, Ltd. dba Battle Born Business & Legacy Advisors, is seeking a reliable, organized, and detail-oriented Administrative Assistant to join our Fernley office.

This position combines general office administration, customer service, data entry, and professional document preparation with support for our corporate compliance and registered agent services.

We are looking for someone who enjoys working with detailed information, takes pride in accuracy, and can manage multiple responsibilities in a professional office environment.

No prior corporate compliance experience is required. We will train the right person.

This position also offers the opportunity to develop specialized skills and grow into a Corporate Records Specialist role.

Responsibilities:

• Answer phones, manage emails, greet visitors, and assist clients.
• Perform data entry, filing, document scanning, and general administrative tasks.
• Prepare and format professional documents, including corporate meeting minutes, resolutions, and written consents.
• Assist with corporate records reconstruction projects by organizing historical information and preparing documentation.
• Review information for accuracy, completeness, and inconsistencies.
• Maintain organized electronic client files and track outstanding assignments.
• Assist with registered agent services, including receiving and processing Service of Process and official correspondence.
• Schedule appointments and provide general office support.
• Perform other duties as assigned.

Qualifications:

• Strong attention to detail, organization, and proofreading skills.
• Proficiency in Microsoft Word, Outlook, and basic Excel.
• Good typing and data entry skills.
• Excellent written and verbal communication skills.
• Ability to follow instructions, learn new procedures, and work independently.
• Professional, dependable, and comfortable interacting with clients.
• Ability to manage multiple tasks and handle confidential information.

Previous administrative, legal office, accounting, or corporate services experience is a plus but not required.

What We Offer:

• Full-time, Monday–Friday schedule.
• Training in corporate documentation and compliance procedures.
• Opportunity for professional growth and advancement.
• Varied responsibilities in a professional office environment.
• Medical, dental, and vision insurance
• Retirement Plan Options

This is an on-site position in Fernley, Nevada. Remote work is not available.

Controllers, Ltd. is an Equal Opportunity Employer.