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Administrative Assistant

Venesco

Dayton, OH

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JOB DETAILS
SKILLS
Administrative Management, Administrative Skills, Billing, Communication Skills, Contract Close-Out, Contract Management, Customer Support/Service, Detail Oriented, Documentation, Federal Contracts, Federal Government, File Management, Government, Government Contracts, Inventory Management, Inventory Reports, Leadership, Mail Processing, Maintain Compliance, Management Reporting, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Non-Disclosures, Operational Support, Organizational Skills, Professional Services, Project Tracking, Project/Program Management, Public/Media/Press/Analyst Relations, Purchasing/Procurement, Reconciliation, Record Keeping, Records Management, Requirements Management, Spreadsheets, Statistics, Status Reports
LOCATION
Dayton, OH
POSTED
Today
Job Title: Administrative Assistant
Company: Venesco, LLC

Position Overview:
Venesco is seeking a detail-oriented and organized Administrative Assistant to support contract operations and day-to-day management activities in a fast-paced government environment. This role will provide critical administrative, records management, and program support to Contracts Program Managers (CPMs), Contracting Officer Representatives (CORs), and Contracting Officers (COs).

Requirements

Mandatory Qualifications:
  • Minimum of three (3) years of experience as an Administrative Assistant
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, and Zoom
  • Active Non-Disclosure Agreement (NDA) in place with employer
Key Responsibilities:
  • Provide administrative support for daily management of contractual requirements
  • Oversee records management programs, including records inventory, file management, disposition, and training
  • Maintain and update comprehensive data repositories related to project activities and management reporting
  • Support automated data activities, including reports, spreadsheets, databases, and briefings using government systems
  • Assist CPMs, CORs, and COs with contract/task order establishment, maintenance, and oversight
  • Receive and process invoices and monthly status reports; review for accuracy and resolve discrepancies
  • Establish and maintain project records in Project Tracking Systems (PTS) or other government systems
  • Update procurement and tracking logs (e.g., PR Log, Management Log)
  • Support contract closeout activities, including documentation collection and reconciliation of expired contracts
  • Prepare, route, track, and file correspondence, documents, and forms
  • Manage incoming/outgoing mail and assist with customer inquiries
  • Provide quantitative and statistical data support to Division leadership
  • Assist with suspense tracking and distribution
  • Support supply ordering and general office operations
Preferred Skills:
  • Experience supporting federal contracts or government programs
  • Strong organizational and multitasking abilities
  • High attention to detail and accuracy
  • Excellent communication and coordination skills

Work Environment: This position supports a government client and requires the ability to work in a structured, compliance-driven environment.About Venesco: Venesco, LLC is a government contractor providing professional services and solutions to federal agencies, with a focus on delivering high-quality, mission-driven support.How to Apply: Interested candidates should submit their resume for consideration.

About the Company

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Venesco

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