Administrative Assistant / Development Coordinator

Administrative Assistant / Development Coordinator

Broadmead | Be Part of Building the Future

Are you a highly organized professional who enjoys keeping projects moving, coordinating multiple priorities, and serving as the go-to resource for a busy team? Broadmead is seeking an Administrative Assistant / Development Coordinator to support our Construction & Development Department and play a key role in the successful execution of exciting campus development, renovation, and capital improvement projects.

This is an excellent opportunity for someone who thrives in a collaborative environment, enjoys working with a variety of stakeholders, and takes pride in bringing structure and organization to complex projects.

What You'll Do

As the Administrative Assistant / Development Coordinator, you'll provide essential support to the Vice President of Construction & Development and project team by helping manage day-to-day operations, coordinating meetings and communications, and ensuring projects stay organized and on track.

Key responsibilities include:

• Managing calendars, scheduling meetings, site visits, and conference calls
• Preparing agendas, meeting minutes, reports, presentations, and correspondence
• Coordinating communications between contractors, architects, engineers, consultants, vendors, and internal stakeholders
• Maintaining project files, contact lists, and departmental records
• Assisting with construction, renovation, and capital improvement projects
• Supporting contract administration, purchase orders, vendor agreements, and capital budget documentation
• Coordinating department communications regarding project schedules, milestones, and updates
• Supporting leadership presentations, board committee materials, and resident communications
• Maintaining office operations, supplies, and administrative processes
• Assisting with special projects and department initiatives as needed

What We're Looking For

The ideal candidate is detail-oriented, proactive, and able to juggle multiple priorities while delivering exceptional customer service and professionalism.

Qualifications:

• High School Diploma or GED required
• Associate degree in Business Administration, Construction Management, Project Administration, or a related field preferred
• Minimum of three years of administrative support experience
• Experience supporting construction, development, facilities, engineering, architecture, or project management teams is a plus
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
• Excellent organizational, communication, and time-management skills
• Ability to maintain confidentiality and work effectively both independently and as part of a team

Why Broadmead?

At Broadmead, you'll join a mission-driven organization where your work directly supports projects that enhance the lives of residents and employees. We value collaboration, innovation, and professional growth, and we believe every team member plays an important role in our success.

If you're looking for an opportunity to combine your administrative expertise with meaningful project coordination work in a dynamic and rewarding environment, we'd love to hear from you.

Apply today and help build the future at Broadmead!