Administrative Assistant

Grace Federal Solutions LLC

Durham, NC

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JOB DETAILS

SKILLS

Accounting, Administrative Management, Administrative Skills, Artificial Intelligence (AI), Budgeting, Calendar Management, Catering Services, Communication Skills, Community Support, Cost Control, Data Science, Detail Oriented, Diversity, Documentation Review, File Maintenance, Healthcare, High School Diploma, Leadership, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Operations Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Time Management, Travel Planning, Writing Skills

LOCATION

Durham, NC

POSTED

Today

Job Title: Administrative Assistant
Location: North Carolina (Durham)
Contract Type: Full Time, Temporary
Start Date: 05/01/2026.
Pay Range: Competitive
Come for the role. Stay for the people. Working in Durham, NC offers administrative professionals a high quality of life with a lower cost of living than many major metro areas, while still providing access to world‑class universities, healthcare systems, and innovative research organizations. The area features a strong professional job market, diverse culture, and vibrant downtown with dining, arts, and greenways. Durham also offers an easy commute, mild climate, and a welcoming community that supports work–life balance.
Role Overview: The Administrative Assistant in the Dean’s Office provides high‑level administrative and project support for priority initiatives and directly supports the Vice Dean for Data Science and AI and the Vice Dean for Basic and Preclinical Science. This role requires sound judgment, discretion, and the ability to work independently while managing multiple responsibilities. The position leverages strong administrative, project management, and office management skills to ensure efficient operations and the successful completion of key projects in support of senior leadership.
Requirements:
Education

High school diploma or equivalent required
Two years of post‑secondary education in a business‑related field preferred

Experience

Minimum of four (4) years of progressive clerical, business, or administrative experience
Experience supporting senior leadership or executive offices preferred
Familiarity with general personnel practices, accounting, budgeting principles, and coordination activities

Skills & Competencies

Strong administrative and office management skills
Proven project management and coordination abilities
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities and meet deadlines
High level of discretion and judgment when handling confidential and sensitive information
Excellent written and verbal communication skills
Strong critical thinking and problem‑solving abilities
Ability to work independently as well as collaboratively with direction
Proficiency in Microsoft Word, Excel, PowerPoint, and related office technologies

Core Capabilities

Manage calendars and coordinate small and large meetings (attendee lists, scheduling, room setup, catering, taking minutes).
Manage travel details and arrangements for visitors.
Coordinate document review and signature requirements, including workflow and other stakeholder/approver requirements
Process procurement card invoices and submit/track reimbursements.
Assist in the timely management of all communications; compose letters and monitor follow-up of correspondence.
Prepare and amend Word and Excel documents, PowerPoint presentations, and other reports as needed and/or directed.
Maintain files and filing, including sensitive and confidential information.
Willingness to serve as backup administrative support and participate in shared office coverage responsibilities

Administrative Assistant

Grace Federal Solutions LLC

Durham, NC

About the Company

Grace Federal Solutions LLC

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