Job Description
Benefits:
OVERVIEW & JOB SUMMARY
The purpose of the Administrative Assistant position is to ensure that day to day business activities are supported and enhanced. The role the Administrative Assistant includes a broad range of duties including: customer service, clerical activities, phone responsibility and general support of the administrative sta.
The Administrative Assistant will play an integral role in in the company’s efforts of upholding the Vision Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable experience”.
DUTIES AND RESPONSIBILITIES
Office Services
Administrative Support
Administrative Assistant Job Description
Human Resources
Qualifications
- Health insurance
- Paid time off
- Vision insurance
- 401(k)
- 401(k) matching
- Company parties
- Dental insurance
OVERVIEW & JOB SUMMARY
The purpose of the Administrative Assistant position is to ensure that day to day business activities are supported and enhanced. The role the Administrative Assistant includes a broad range of duties including: customer service, clerical activities, phone responsibility and general support of the administrative sta.
The Administrative Assistant will play an integral role in in the company’s efforts of upholding the Vision Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable experience”.
DUTIES AND RESPONSIBILITIES
Office Services
- Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture
- Serve visitors by greeting, welcoming, directing and announcing them appropriately
- Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed.
- Distribute incoming and prepare outgoing mail
- Maintain the reception/entry and conference areas in a professional manner
- Purchase and manage use of office supplies
- Maintain security by following procedures and controlling access to the rest of the office
- Update contact information
- Perform other clerical duties such as photocopying, scanning, etc.
Administrative Support
- Coordinates overall administrative activities for the office & assist, as requested by staff
- Maintain and communicate company calendar and schedule of training
- Perform scheduling tasks as directed by Managers and Directors utilizing WellSky
- Assist in preparing employee orientation and class materials, assessment folders & Client communications
- Maintain Caregiver files, records, data
- Make badges for new hires and replacements
- Send correspondence letters and cards, as requested by staff
- Schedule and organize meals for trainings and other organized events
Administrative Assistant Job Description
Human Resources
- Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.)
- Compile and keep up to date hiring documents and information packets (current I-9, tax documents, etc.)
- Assist with employee recognition activities
- Inform, follow up, receive and upload Annual trainings, expirations on necessary files, completion of WOTC questionnaires, etc.
- Marketing
- Communication of Referral contacts/phone calls
- Compile marketing materials (assessment folders) and communication Notebooks for client services
- Schedule and organize meals for trainings and other organized events
Qualifications
- Able to work in an environment with a high level of activity
- Interpersonal and communication skills
- Customer service orientation
- Attention to detail
- Proficient computer skills
Numbers & Facts
| Location | Eugene, OR |
| Job Type | Full-time |
| Industry | Healthcare Services |
| Company Size | 20 to 49 employees |
| Year Founded | 1998 |
| Website | http://www.visitingangels.com/sanangelo/about-us |
About Company
Premier Non-Medical Senior Care. Professional, Caring & Reliable.
Visiting Angels provides non-medical assisted living homecare services as an Independently Owned
Skills
- Access Controlunmatched
- Administrative Skillsunmatched
- Communication Skillsunmatched
- Computer Skillsunmatched
- Corporate Communicationsunmatched
- Customer Support/Serviceunmatched
- Database Administrationunmatched
- Dental Insuranceunmatched
- Detail Orientedunmatched
- Employee Orientationunmatched
- Event Managementunmatched
- File Maintenanceunmatched
- Health Insuranceunmatched
- Human Resourcesunmatched
- Interpersonal Skillsunmatched
- Mail Processingunmatched
- Marketingunmatched
- Materials Analysisunmatched
- Office Managementunmatched
- Photocopyunmatched
- Schedule Developmentunmatched
- Telephone Skillsunmatched
- Training/Teaching Materialsunmatched
- Vision Planunmatched
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder