Administrative Skills, Billing, Biofuels, Biotech and Pharmaceutical, Calendar Management, Communication Skills, Construction, Customer Support/Service, Data Entry, Detail Oriented, Documentation, Healthcare, High School Diploma, Leadership, Marketing, Mechanical, Electrical and Plumbing (MEP), Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Operational Support, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Record Keeping, Retrofit, Schedule Development, Time Management, Travel Planning, Willing to Travel, Writing Skills
About Us
We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.
Job Summary
Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division. In this role you will be responsible for providing organizational and administrative support to ensure efficient day-to-day operations. This role serves as a key resource for internal teams, customers, and leadership by managing communications, coordinating schedules, maintaining records, and supporting operational processes.
#shambaugh #LI-TS #LI-onsite
Essential Duties & Responsibilities
- Provide administrative support to leadership and department personnel.
- Manage calendars, schedules, meetings, and travel arrangements as needed.
- Prepare, organize, and maintain documents, reports, and records.
- Answer and direct customer and employee inquiries in a professional manner.
- Assist with data entry, filing, purchase orders, and invoice processing.
- Coordinate office communications, meetings, and special projects.
- Support onboarding activities and training documentation.
- Ensure accurate and timely completion of administrative tasks.
- Other duties as assigned.
Qualifications
- High school diploma or equivalent; associate degree preferred.
- 2+ years of administrative, office support, or customer service experience.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Regular and reliable attendance, including the ability to work extended hours and weekends as required.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
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EMCOR Group Inc
A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by its planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments—such as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems—in virtually every sector of the economy and for a diverse range of businesses, organizations, and government.
10,000 employees or more
Construction - Industrial Facilities and Infrastructure
https://www.emcorgroup.com/