Job Overview
Trivium Education Services Pvt. Ltd. is seeking a highly organised, proactive, and detail-oriented Administrative Assistant to support daily business operations and ensure the efficient functioning of the organisation. The successful candidate will assist with administrative tasks, document management, scheduling, communication, and coordination across departments.
The ideal candidate will possess excellent organisational and interpersonal skills, strong attention to detail, and the ability to manage multiple priorities in a professional environment. This role offers an opportunity to contribute to operational efficiency while supporting the company's ongoing growth and success.
Key Responsibilities
- Coordinate daily administrative activities to ensure smooth and efficient office operations.
- Prepare, review, and organise reports, presentations, correspondence, and other business documents.
- Schedule meetings, manage calendars, prepare agendas, and follow up on action items.
- Handle incoming emails, telephone calls, and other communications professionally and promptly.
- Maintain accurate records, files, databases, and confidential documentation.
- Monitor office supplies and equipment, coordinate replenishment, and report maintenance requirements.
- Provide administrative support to management, colleagues, and other departments.
- Assist with project coordination, data entry, document preparation, and routine reporting.
- Support travel arrangements, appointments, and other logistical activities when required.
- Maintain professional communication with clients, suppliers, and other stakeholders.
- Assist with expense records, invoices, and basic bookkeeping tasks where required.
- Handle sensitive company information responsibly and maintain confidentiality.
- Identify opportunities to improve administrative procedures and operational efficiency.
- Perform other relevant administrative duties as assigned by management.
Requirements and Qualifications
- Previous experience in an administrative, office support, or similar role is preferred.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Good data entry, document management, and record-keeping skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks, prioritise responsibilities, and meet deadlines.
- Professional attitude and strong interpersonal skills.
- Ability to work independently and collaboratively within a team.
- Basic computer literacy and the ability to learn new software and systems.
- Commitment to confidentiality, reliability, and professional standards.
Preferred Qualifications
- Familiarity with project management and collaboration tools such as Trello, Asana, or Microsoft Teams.
- Basic knowledge of accounting, bookkeeping, invoices, or expense tracking.
- Experience in education services, educational administration, or a related industry.
- Familiarity with digital filing systems, scheduling software, and customer relationship management tools.
- Previous experience supporting managers, teams, or business operations.
Key Skills and Competencies
- Administrative and organisational skills.
- Time management and task prioritisation.
- Written and verbal communication.
- Microsoft Office and digital technology proficiency.
- Document preparation and record management.
- Problem-solving and attention to detail.
- Teamwork and interpersonal communication.
- Professionalism and confidentiality.
- Adaptability and initiative.
Salary and Compensation
Trivium Education Services Pvt. Ltd. aims to offer competitive compensation based on the candidate's qualifications, experience, job responsibilities, and work location. The final salary or hourly rate will be communicated during the recruitment process.
Benefits and Perks
Subject to company policy, employment location, and eligibility, benefits may include:
- Competitive salary or hourly compensation.
- Paid time off and applicable holidays.
- Health insurance and other eligible employee benefits, where offered.
- Professional training and development opportunities.
- Opportunities for career growth and advancement.
- A supportive and collaborative working environment.
- Employee recognition and performance incentives, where available.
- Flexible working arrangements, where the position permits.
- Access to the tools and resources needed to perform the role effectively.
Specific benefits will be confirmed during recruitment and outlined in the applicable employment agreement.
Ideal Candidate Profile
The ideal candidate is dependable, organised, resourceful, and committed to maintaining high administrative standards. They should demonstrate initiative, communicate effectively, manage competing priorities, and contribute positively to a collaborative working environment.