Administrative Assistant, Front office

Archdiocese of Seattle Catholic Schools

Seattle, WA

Apply

JOB DETAILS

SALARY

$21–$25 Per Hour

SKILLS

Administrative Skills, Billing, Budget Reporting, Communication Skills, Detail Oriented, Documentation, High School Diploma, Interpersonal Skills, Inventory Management, Maintain Compliance, Microsoft Excel, Microsoft Office, Multitasking, Operational Support, Operations, Organizational Skills, Prepare Correspondence, Problem Solving Skills, Purchasing/Procurement, Record Keeping, Regulations, Regulatory Compliance, Spreadsheets, Team Player, Telephone Skills

LOCATION

Seattle, WA

POSTED

Today

Position Type:
Secretarial/Clerical/Secretary / Administrative Assistant

Date Posted:
4/23/2026

Location:
St. Charles Borromeo, Tacoma

Date Available:
08/03/2026

Closing Date:
5/15/2026
Job Title: Front Office Administrative Assistant
Reports To: Principal, Beth O'Reilly boreilly@stcharlesb.org
Location: School Front Office

Position Summary:
The Front Office Administrative Assistant plays a vital role in supporting the daily operations of the school. This position provides direct administrative support to the Principal and Athletic Director while ensuring the front office runs efficiently and professionally. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced school environment.

Key Responsibilities:

Administrative Support to the Principal:

Manage and maintain spreadsheets for school operations, budgeting, and reporting
Assist with billing processes, including tracking, documentation, and follow-up
Coordinate book ordering and oversee procurement of supplies and materials
Support general purchasing needs and maintain accurate records
Prepare correspondence, reports, and other documents as needed

Support for the Athletic Director:

Assist with inventory management for athletic equipment and supplies
Track and maintain student-athlete physical records and ensure compliance requirements are met
Organize and file necessary documentation related to athletic programs and governing regulations
Provide general administrative support for athletic events and programs

Front Office Support:

Serve as a point of contact by answering phones and greeting visitors
Call students to the office and assist with student-related needs
Support communication efforts, including emails, letters, and announcements on behalf of administration
Maintain a welcoming, organized, and professional front office environment
Assist with additional duties as assigned to support school operations

Qualifications:

High school diploma required; associate's or bachelor's degree preferred
Prior administrative or office experience, preferably in a school setting
Strong organizational and multitasking skills
Proficiency in Microsoft Office (especially Excel) and general office software
Excellent communication and interpersonal skills
Ability to maintain confidentiality and handle sensitive information with discretion

Key Attributes:

Detail-oriented and highly organized
Flexible and able to adapt to changing priorities
Collaborative team player with a positive attitude
Maintains confidentiality in all aspects of the role.
Strong problem-solving skills and initiative

Work Environment:
This position operates in a school front office setting with frequent interaction with students, staff, and families. The role requires the ability to manage interruptions while maintaining professionalism and efficiency.

Pay Scale - $21 - 25 per hour. Full archdiocesan benefits available.

About the Company

Archdiocese of Seattle Catholic Schools

Resume Resources

Free Resume Templates Free Resume Builder

Administrative Assistant, Front office

Archdiocese of Seattle Catholic Schools

Seattle, WA

About the Company

Archdiocese of Seattle Catholic Schools

Resume Resources

Similar Job Searches