Administrative Assistant

JOB DESCRIPTION:

**Office Management**

 Greet visitors, answer phone calls, and respond to inquiries in a courteous and professional

manner.

 Maintain a clean and organized office environment by managing supplies, equipment, and

common areas.

**Communication and Correspondence**

 Draft, proofread, and edit documents, emails, memos, and reports as needed.

 Assist in preparing communication materials for staff, participants, families and stakeholders.

Scheduling and Coordination

 Coordinate meetings, appointments, and conference calls for department staff and

leadership.

 Prepare meeting agendas, take minutes, and distribute relevant documents.

**Data Entry and Record Keeping**

 Maintain accurate and up-to-date records, databases, and participant files.

 Enter data into various systems accurately and ensure date integrity.

Documentation and Filing

 Organize and maintain physical and electronic filing systems, ensuring easy access to essential

documents.

**Support for Staff and Participants**

 Assist in coordinating staff training, workshops, and events.

**General Assistance**

 Perform general administrative tasks, including photocopying, scanning, faxing, and mailing.

 Assist in preparing presentations, reports, and other documents as required.

 Work with management for programs to ensure schedule is accurate for location to find

adequate staffing.

**Hiring Process**

 Communicate, schedule, and evaluate all applicants on Indeed or any hiring platform used by

ELS. NOTE: Although the administrative assistant may communicate with all applicants, AA

may only fully process individuals who are applying for the Direct Support Professional

position. All other employment opportunities must be with the direction from HR or

Directors.

 Guide applicants through the application process and ensure pre-employment

documentation is completed, I.E Reference Verification, E-Verify, background check, etc.

 Submit necessary documents to Human Resources for individuals who have been put through

the hiring process.