Administrative Assistant

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support day-to-day office operations and provide administrative assistance to staff, management, and clients. The ideal candidate is professional, proactive, comfortable multitasking, and able to manage competing priorities while maintaining accuracy and confidentiality.

Key Responsibilities

• Manage calendars, schedules, appointments, and meetings.
• Answer and direct phone calls, emails, and other correspondence.
• Prepare, format, and maintain documents, reports, spreadsheets, and presentations.
• Maintain organized electronic and physical filing systems.
• Assist with data entry, recordkeeping, and document management.
• Coordinate meetings, conference rooms, and office activities.
• Order and maintain office supplies and equipment.
• Assist with travel arrangements, reservations, and expense reports as needed.
• Welcome visitors and provide professional customer service.
• Support management and team members with administrative projects and daily tasks.
• Maintain accurate and confidential company and employee information.
• Assist with processing invoices, purchase orders, and other administrative paperwork.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative, office, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional, positive, and customer-service-oriented attitude.
• Ability to work independently as well as part of a team.
• Ability to handle confidential information with discretion.

Preferred Skills

• Calendar and meeting management
• Data entry and recordkeeping
• Microsoft Word, Excel, Outlook, or Google Workspace
• Professional phone and email communication
• Problem-solving and multitasking
• Document organization and file management

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