Administrative Assistant

Payrate: $30.00 - $33.64/hr.
 
Summary:
The main function of an Administrative Assistant is to provide high-level administrative support by handling information requests and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.
 
Responsibilities

• Supervise general office duties such as ordering supplies.
• Review invoices, reports, memos, letters, and other documents.
• Prepare agendas and make arrangements for committee and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Manage complex calendars, scheduling requests, meeting logistics, and scheduling conflicts.
• Coordinate domestic and international travel arrangements and ensure travel itineraries are accurate and complete.
• Prepare meeting agendas, presentations, supporting materials, meeting notes, and follow-up communications.
• Track action items and proactively monitor deadlines to ensure timely completion of deliverables.
• Maintain organized and confidential records, documents, and information repositories.
• Support team communications, newsletters, organizational announcements, presentations, and reports with exceptional attention to detail.
• Coordinate team meetings, workshops, face-to-face events, leadership meetings, and recognition activities.
• Manage end-to-end logistics for meetings and events, including conference room reservations, catering, materials preparation, and attendee coordination.
• Assist with planning and execution of team-building activities and special projects.
• Administer and maintain SharePoint sites, Microsoft Teams channels, and other collaborative workspaces.
• Create, edit, and manage documents, spreadsheets, presentations, and reporting tools using Microsoft Office applications.
• Utilize AI-enabled solutions and emerging technologies to improve team productivity, collaboration, and administrative processes.
• Anticipate administrative and operational needs and independently resolve routine business issues.
• Identify opportunities for process improvements and recommend practical solutions.
• Support various team members with administrative requests and project coordination as needed.
• Ensure high levels of accuracy and attention to detail in all assigned work.

 
Qualifications

• High School Diploma or GED required.
• 8 years of relevant administrative support experience preferred.
• Equivalent combinations of education and experience will be considered.
• Experience supporting executive or leadership teams is preferred.

• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and Teams.
• Experience administering or maintaining SharePoint sites.
• Ability and willingness to learn and leverage AI tools and technologies.
• Experience using web-based systems and collaboration platforms.

 
Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize multiple assignments and work independently.
• Exceptional attention to detail.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated problem-solving skills and initiative.
• Positive, team-oriented mindset with a strong willingness to learn and grow.
• Experience supporting managers, leadership teams, or large business groups.
• Experience coordinating travel arrangements, meetings, conferences, and special events.
• Experience working in a global or matrixed organization.
• Experience managing calendars and meeting schedules for multiple stakeholders.
• Knowledge of Concur or similar travel management systems is preferred but not required.

 
Pay Transparency: The typical base pay for this role across the U.S. is: $30.00 - $33.64/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 
 
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You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions.  Calls may be recorded.
 
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