Administrative Assistant

Job Description

Administrative Assistant

05/10/2026

Job Description:

We are looking for an Administrative Assistant, based in Benghazi, Libya, to provide comprehensive administrative and operational support to the project team. The successful candidate will play a key role in ensuring the smooth coordination of personnel, accommodation, travel, documentation, and general office administration activities in a dynamic project environment.

Your role will encompass

• Coordinating accommodation, residence, and hospitality-related administrative activities.
• Maintaining personnel records and employee databases for both local and expatriate staff.
• Preparing and administering employee documentation, including contracts, warning letters, resignation letters, and termination documentation.
• Managing timesheets, leave schedules, rotas, and employee movement reports.
• Supporting expatriate administration, including travel requests, visa tracking, and personnel movement records.
• Maintaining accurate records of subcontractors, vehicles, security personnel, and other project resources.
• Preparing reports, correspondence, and official documentation in English as required by project management.
• Coordinating office logistics, stationery, consumables, printing supplies, and general administrative requirements.
• Managing document filing systems and ensuring that personnel records remain organized and up to date.
• Supporting payroll-related administration through the maintenance of employee and banking information.
• Liaising with internal stakeholders to ensure timely execution of administrative processes.
• Providing ad hoc administrative support to the Site Manager, Construction Manager, and project personnel as required.

What you bring to the role:

• Previous experience in an Administrative Assistant, Project Administrator, HR Administration, or related support role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Experience maintaining employee records, documentation, and administrative databases.
• Ability to manage confidential information with professionalism and discretion.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to prioritize workload and work effectively in a fast-paced project environment.
• Experience supporting multicultural teams and coordinating with both local and expatriate personnel is considered an advantage.
• Strong problem-solving skills and a proactive, service-oriented approach.
• Ability to work independently while collaborating effectively with multiple stakeholders.