Administrative Assistant

Looking for your next big career move? Westaff is seeking an Administrative Assistant for a restoration business in Helena, MT! Term: Temporary, 3 months, opportunity to become permanent for the right fit!Schedule: Full TimeShift: Monday - Friday, 8am - 5pmPay: $17 per hour What You Will Do:Answer phones, provide exceptional customer service, and maintain a detailed call logCoordinate schedules to optimize work efficiency and balanced job schedulingMaintain an organized file system and company calendar/scheduleManage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statusesComplete First Notice of Loss (FNOL) documentation accuratelyOversee job file documentation, communications, and subcontractor activitiesManage outgoing/incoming mail, email, and faxes, as well as review and route bulletinsMaintain compliance with National Accounts Program Agreement (NAPA) and Third-Party ProgramsBill customers for services, process payments, and manage accounts receivableEnsure proper on-hand delivery of office and general supplies What You Will Bring:High school diploma or equivalent requiredExperience in administrative roles, preferably in a fast-paced office environment preferredMust be familiar with Microsoft Office Must have strong general computer skillsMust be able to work full shift hours consistentlyExcellent organizational and multitasking skillsStrong attention to detail and problem-solving skillsStrong interpersonal communication skills What You Will Gain:Opportunity to go permanent for the right fit!Weekly pay!FREE online skills training available! Military and veterans encouraged to apply! Ready to level up your career? Apply today!