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Administrative Assistant

UV Fire Protection Systems Inc

Hialeah, FL

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Establish Priorities, Fax Machines, High School Diploma, Insurance, Insurance Documentation, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Printers, Project Planning, Resource Management, Telephone Skills, Time Management, Writing Skills
LOCATION
Hialeah, FL
POSTED
9 days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Company parties
  • Opportunity for advancement
  • Paid time off
  • Parental leave

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 


Responsibilities 
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Assist with provided color phases plans for projects, including planning, scheduling, apply for permit, certification and helping with resource allocation.
  • Submit updated documents to customer such as Certificate of Insurance and company documents pertaining to the project.
  • Organize meetings and take accurate minutes 
  • Collaborate with clients, architects, engineers, and subcontractors
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
Qualifications
  • High school diploma/GED required, Associate’s degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
  • Highly organized with excellent time management skills and the ability to prioritize projects

About the Company

U

UV Fire Protection Systems Inc

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