Administrative Assistant

Clayton Services is searching for an Administrative Assistant II to join a thriving company in Northwest Houston. The Administrative Assistant II will be responsible for providing administrative and project support, preparing professional documents, coordinating project activities, maintaining accurate records, and supporting daily office operations.

Job Type: Temp-to-Hire
Pay Rate: $26.00 - $34.00/hour
Benefits: To be discussed upon successful completion of the temporary period.

Administrative Assistant II Responsibilities:

• Prepare, format, proofread, and edit professional reports, correspondence, and project documentation.
• Provide administrative support to project managers and other team members.
• Coordinate project documentation, including preparing materials, obtaining approvals, and tracking outstanding items.
• Assist with preparing and submitting timesheets, expense reports, and other administrative records.
• Maintain organized electronic and physical files to ensure accurate recordkeeping.
• Coordinate meetings, including scheduling, room preparation, materials, and logistical arrangements.
• Manage printing, scanning, copying, binding, and distribution of project documents.
• Communicate with internal teams, clients, vendors, and outside organizations to support daily operations.
• Maintain departmental spreadsheets, reports, and administrative tracking systems.
• Monitor deadlines, follow up on outstanding requests, and ensure timely completion of assigned tasks.
• Provide general administrative assistance and support additional projects as needed.

Administrative Assistant II Skills and Abilities:

• Excellent proofreading, grammar, formatting, and document preparation skills.
• Strong organizational and time management skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience working with PDF editing software.
• Ability to manage multiple assignments, prioritize deadlines, and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision while collaborating effectively with team members.
• Proactive approach to problem-solving and following through on assigned responsibilities.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to handle confidential information with discretion.

Administrative Assistant II Education and Experience:

• Minimum of 4 years of administrative experience required.
• Previous experience in engineering, architecture, construction, or a professional services environment preferred.
• Experience preparing, formatting, and proofreading professional or technical documents required.
• Experience coordinating project documentation and administrative workflows preferred.
• Familiarity with office management systems and document tracking processes preferred.

Administrative Assistant II Immediate need. Apply today!