Administrative Assistant - Hybrid

Administrative Assistant - Hybrid

Pay Rate: $24.29/hr. - $42.86/hr.

Start/End Dates: 11/2/2026 - 8/1/2027

Job Description:

Functional Job Title

Accounts Payable Specialist

Duration

9 months

Location

Hybrid in Kankakee, IL

3 days onsite, 2 days remote

Job Purpose

To support our business partner, to ensure accurate invoice, expense and payment processing. Liaise with all stakeholders to promptly resolve any supplier issues withing the P2P space. Implement procedures to prevent recurrence of issues. Monitor and ensure compliance with KPIs. Support supplier statement reconciliations and account housekeeping. Review and reduce the GR/IR balance in collaboration with Procurement and the wider business.

Key Duties & Responsibilities

· Maintain an issue log for allocated entities and hold weekly meetings with CAP colleagues and internal stakeholders to resolve issues with agreed timescales.

· Support stakeholder and supplier escalations related to invoices/payments by liaising with relevant departments to ensure timely resolution.

· Support Masterdata process, including liaising with the business on amending and creating new supplier accounts, ensuring that internal stakeholders are kept informed of progress and expected resolution dates.

· Ensure that key supplier statements are reconciled and take any necessary corrective actions.

· Review KPIs against agreed targets and address underlying issues to consistently meet these targets.

· Support the business via teams/telephone calls regarding any P2P issues and via liaison with the appropriate CAP team ensuring that the issue is resolved, keeping all parties informed of progress and driving to resolution.

· Support the adoption of the new Invoice management system, OpenText.

· Liaise with Procurement team to ensure a smooth end-to-end P2P process.

· Review GR/IR balances and

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.