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Administrative Support Jobs in Gainesville, FL

Administrative Assistant I

University of Florida
  • Gainesville, FL
    3 days ago

    Job Description

    The University of Florida AI & Informatics Institute (AIIRI) was established as part of the UF Rising Initiative. The Institute reports directly to the Vice President for Research. AIIRI's mission is to develop and nurture integrative artificial intelligence and informatics research across the University of Florida. The Administrative Assistant will report to the Administrative Assistant III regarding daily operations and functions of the Institute’s events and space. Incumbent provides support to the Administrative Assistant III and AIRII Director as needed and through the performance of the day-to-day operations.
    Classification Title:

    Administrative Assistant I

    Classification Minimum Requirements:

    High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

    Job Description:

    Daily operations support through: fiscal processing, assist with director and assistant director travel booking and processing reimbursement, manage AIIRI email and inquiries made through website form, phone, supply inventory and ordering, maintain office filing systems, interacting with vendors and or service providers for space or service contracts, space maintenance, greeting/guiding visitors to the space, lecture room and conference room calendar management.
    Assist in event coordination. From space reservations, catering coordination, drafting and assist in editing email, newsletters, and event advertisements, guest travel scheduling/booking, and processing reimbursements.
    Other special projects as needed by AIIRI Administrative Assistant III or AIIRI Director.

    Expected Salary:

    Commensurate with Education and Experience.

    Required Qualifications:

    High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

    Preferred:

    Preferred Experience with UF financial systems and PeopleSoft.
    Strong knowledge of MS-Office, particularly Word, Excel, and Power Point.
    Strong communication skills both written and oral.
    Able to build strong working relationships with others.

    Special Instructions to Applicants:
    • In order to be considered, applicants must provide a cover letter, resume, and list of
    professional references.
    • Application must be submitted by 11:55 p.m. (ET) of the posting end date.
    • This is not a remote position and is located on the University of Florida main campus in
    Gainesville, FL.
    • A criminal background check is required.

    This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

    Health Assessment Required:No

     

    Numbers & Facts

    LocationGainesville, FL

    Skills

    • Administrative Skillsunmatched
    • Advertisingunmatched
    • Artificial Intelligence (AI)unmatched
    • Calendar Managementunmatched
    • Catering Servicesunmatched
    • Communication Skillsunmatched
    • Conference Managementunmatched
    • Editingunmatched
    • Email Management/Administrationunmatched
    • Event Managementunmatched
    • Financial Systemsunmatched
    • Informaticsunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft PowerPointunmatched
    • Microsoft Wordunmatched
    • Newsletterunmatched
    • Operational Supportunmatched
    • Operationsunmatched
    • PeopleSoft Financialsunmatched
    • Presentation/Verbal Skillsunmatched
    • Reimbursementunmatched
    • Systems Maintenanceunmatched
    • Team Playerunmatched
    • Writing Skillsunmatched

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