NewAdministrative Support Assistant I University of FloridaAdministrative Support Assistant IGainesville, FLServe as the point of contact for an area desk, answering telephone calls, assisting residents and visitors, explaining housing policies and/or procedures, or providing appropriate university resources as needed; ensure communication is handled in the most appropriate manner and/or routed appropriately based on comprehensive knowledge of Housing & Residence Life. As an integral member of the Department of Housing & Residence Life team, The Night Shift Administrative Support Assistant I is responsible for the operation of the reception desk from 12:00am to 8:00am, providing administrative support and coordinating the functions of an area desk within a residential community.
Administrative Support AST II University of FloridaAdministrative Support AST IIGainesville, FloridaAssists with employment processes by preparing position authorization forms and personnel action forms and monitoring their approval, monitoring and maintaining credential files of applicants, preparing master files for search committees, may assist in scheduling interviews, preparing correspondence to applicants, entering required information into the applicant database, and assisting with the onboarding of new employees to assure they are provided with the access, tools and information they need to begin their employment. Organize and maintain a complex system of files and records, both physical and electronic material, perform data entry, collect requested data and materials as needed, route and track requests for signature; Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.
Federal Work Study-Student Assistant (Communications & Administrative Support) Communications & Administrative SupportFederal Work Study-Student Assistant (Communications & Administrative Support)Gainesville, FloridaThis position is ideal for students interested in gaining experience in communications, marketing, event coordination, and office administration within a higher education and research environment. Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility.
Federal Work Study-Student Assistant (Communications & Administrative Support) University of FloridaFederal Work Study-Student Assistant (Communications & Administrative Support)Gainesville, FLThis position is ideal for students interested in gaining experience in communications, marketing, event coordination, and office administration within a higher education and research environment. Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility.
NewAdministrative Spec II University of FloridaAdministrative Spec IIGainesville, FL$55,000–$69,700 / yearMajor activities include event planning and coordination, including but not limited to: meetings, lectures, lecture series, workshops, short courses, and conferences (onsite and offsite). As the first point of contact for the Pepper Center, the incumbent provides a high level of customer service to visitors arriving for appointments or seeking assistance from the director and investigators.
Administrative Assistant II University of FloridaAdministrative Assistant IIGainesville, FloridaGeneral Administration, Office Operations & Program Support: Provides administrative support for an assigned division within the Department of Pediatrics by coordinating daily office activities and serving as a primary resource for faculty, staff, trainees, and divisional leadership regarding routine divisional policies, procedures, and administrative processes. Operational, Fiscal & Human Resources Support: Provides administrative support for divisional operational activities, including recruitment and onboarding, provider scheduling, payroll, human resources, fiscal administration, purchasing, and facilities coordination.
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantGainesville, FloridaRemoteCompleting that next step allows the hiring team to confirm applicant details, review availability, and consider candidates for suitable customer service support, administrative support, data entry, feedback, and office related opportunities. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.
Administrative Assistant Foresight Construction GroupAdministrative AssistantGainesville, FloridaHelp collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project-related items. This position will support general office needs, meeting preparation, light administrative tasks, and practical day-to-day support for company leadership and team members.
Administrative Assistant I University of FloridaAdministrative Assistant IGainesville, FloridaCoordinates the timely processing of purchase orders, payments, grant expenditures, travel transactions, expense reimbursements, and income deposits through the HRIS and other university systems for both the University of Florida and the Florida Clinical Practice Association (FCPA). Compiles and submits data for annual surveys and institutional reporting requirements, including reports for MGMA, AAARAD, University Tax Services, UWO, Auxiliary Service Centers, Unrelated Business Income Tax, and Incidental Trust Funds.
Administrative Assistant I - Clinical and Translational Science Institute University of FloridaAdministrative Assistant I - Clinical and Translational Science InstituteGainesville, FL$17–$19.25 / hourThis position supports the general administrative functions of the CRC to include reception, scheduling, linen supply inventory and maintenance, handling meal orders for participants, maintaining and ordering of nutrition room drinks and snacks, metabolic kitchen assistance as needed, procuring diet supplies for specific studies, study specific UPS and FedEx support, and providing routine office support. Job Description: The Administrative Assistant I is located in the Clinical and Translational Science Institute (CTSI) Clinical Research Center (CRC), which is the intellectual home for clinical and translational research and training at UF.
Dining Services Administrative Assistant FSHMC HOLDINGS LLCDining Services Administrative AssistantGainesville, FLPart timeMust have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MS Word, Excel, Access, PowerPoint). Gainesville is home to the University of Florida, which is one of the largest universities in the United States as well as Santa Fe College, recently ranked #1 community college in the US.
Administrative Assistant, AVP Health Sciences Santa Fe CollegeAdministrative Assistant, AVP Health SciencesGainesville, FloridaThis position coordinates and maintains key workflows and administrative processes, serves as a resource for interpreting procedures and policies, coordinates activities across multiple areas, regularly monitors and reconciles financial and budget activity, prepares and analyzes reports and records, and supports the administrative infrastructure that enables services to operate effectively. Assists with fiscal and budget-related activities by preparing, processing, reconciling, and maintaining documentation for transactions including requisitions, purchase orders, invoices, spend authorizations, expense reports, receipts, and budget amendments, ensuring compliance with established procedures.
Administrative Specialist I University of FloridaAdministrative Specialist IGainesville, FloridaThe Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. Provides general administrative support to the operational and facility related needs of the college including but not limited to submitting routine maintenance and repair requests, reporting outages, and forwarding building security and outage notices.
Administrative Specialist III University of FloridaAdministrative Specialist IIIGainesville, FL$75,000–$80,000 / yearAdministrative functions for the Assistant Vice President for Research, including, but not limited to: Leads and oversees administrative processes and special projects on behalf of the Assistant Vice President for Research, coordinating timelines, delegating tasks when appropriate, and ensuring deliverables are completed accurately and on schedule. Leads project planning workflows for clinical research and educational initiative-related events, including timeline development, task assignment, risk mitigation, and coordination with internal and external stakeholders.
NewFederal Work Study (FWS) 4-H Administrative Student Assistant University of FloridaFederal Work Study (FWS) 4-H Administrative Student AssistantGainesville, FLStudents seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. The ideal candidate will have experience with Microsoft Office applications, Adobe software, strong communication skills, and a willingness to learn.
Administrative Assistant I Universal Engineering SciencesAdministrative Assistant IGainesville, FLFull timeWho We Are: At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Credential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRN UF HealthCredential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRNGainesville, FloridaPer diemProficiency working in a paperless computer environment, including credentialing software, Microsoft Office Suite, Adobe Acrobat Professional, document scanning/storage systems, and web-based applications and tools. This role also supports provider enrollment with state and government payers and maintains enrollment records within billing and credentialing databases to ensure accurate reimbursement and uninterrupted provider participation.
Administrative Fellowship - University of Florida, College of Medicine University of FloridaAdministrative Fellowship - University of Florida, College of MedicineGainesville, FLThrough this experience, fellows gain exposure to the strategic, operational, and financial priorities of one of the nation’s largest academic health centers, while benefiting from individualized mentorship and leadership development to prepare them to drive meaningful transformation across complex healthcare organizations. Reporting and Data Management The Fellow will prepare and distribute reports with financial and non-financial impacts on projects or business operations and will gain technical skills in leveraging data for data-driven decision making.
Administrative Assistant ServproAdministrative AssistantGainesville, Florida$15–$17 / hourWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FloridaThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. With a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices.