Administrative Assistant II University of FloridaAdministrative Assistant IIGainesville, FL$20.65–$25 / hourUnder the direction of the Division Administrator, the Administrative Support Assistant is responsible for providing administrative support and coordination to Gastroenterology Faculty. The position must provide a high level of customer service both in person and on the telephone to all patients, faculty, referring physicians, fellows, staff, and other visitors.
NewAdministrative Specialist I - Congenital Heart Center University of FloridaAdministrative Specialist I - Congenital Heart CenterGainesville, FL$22.25–$24 / hourJob Description: The Administrative Specialist I provides high-level administrative support to the Center Director, Administrator, and affiliated leadership, ensuring the efficient day-to-day operations of the center. The Administrative Specialist I provides high-level administrative support to the Center Director, Administrator, and affiliated leadership, ensuring the efficient day-to-day operations of the center.
Administrative Event Coordinator University of FloridaAdministrative Event CoordinatorGainesville, FL$21.55–$23 / hourp> Employment benefits at the University of Florida include comprehensive health insurance benefits, retirement options, a generous paid leave plan , and an employee education program to support your professional development . Primary responsibilities include serving as the main event planner and coordinator of multiple HSB leadership and student-based programs, serving as the primary contact for case competition logistics and travel, supporting the budget administration with the management of HSB fiscal and travel procedures, placing supply orders and other administrative functions.
Administrative Assistant I/II University of FloridaAdministrative Assistant I/IIGainesville, FL$19–$21 / hourResearch Administrative Support - Work with Associate Chair(s) and Nuclear Program Director to manage their research space and time including coordinating meetings with students, ordering supplies, obtaining vendor quotes, tracking P-card transaction related to research and more. Miscellaneous Tasks - Miscellaneous tasks will be assigned to assist the Administrative Assistant III, Chair, Associate Chair(s), Nuclear Program Director, faculty and staff in meeting the needs of their position and or the Department.
Administrative Specialist I University of FloridaAdministrative Specialist IGainesville, FL$23–$28 / hourAs a matrix cancer center, we span all of the University of Florida''''s 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure. As an Administrative Specialist I at the UF Health Cancer Institute (UFHCI), you will be responsible for providing administrative, financial, and operational support to the Office of Community Outreach & Engagement (COE) and UFHCI administrative leadership.
Administrative Assistant Foresight Construction GroupAdministrative AssistantGainesville, FloridaHelp collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project-related items. This position will support general office needs, meeting preparation, light administrative tasks, and practical day-to-day support for company leadership and team members.
Administrative Specialist III University of FloridaAdministrative Specialist IIIGainesville, FL$70,000–$82,500 / yearAs the Manager of Administrative Support and Executive Assistant to the Director at the UF Health Cancer Institute (UFHCI), you will be responsible for executive-level workflow management and the coordination of a broad range of high-level administrative, financial, and project management functions in support of the Institute Director. This is a senior-level administrative leadership position, ideal for candidates with significant experience providing executive-level administrative support, managing administrative operations, supervising professional staff, and coordinating complex projects in a fast-paced academic, healthcare, or research environment.
Administrative Assistant I University of FloridaAdministrative Assistant IGainesville, FL$17–$20 / hourResponsible for daily contact by radio/phone/email with drivers and staff, reviewing vehicle tracking maps and software, determining and communicating route adjustments, reviewing and updating vehicle and staff duty assignments and vehicle maintenance/repair status, and ensuring vehicles and services remain on a timely schedule to meet operational goals and customer needs throughout the day. Responsible for daily contact by phone/email with customers in order to answer questions, adding messaging to customer-facing apps and software regarding route changes or impacts, troubleshooting issues with accounts and software, determining options for solving issues as needed, communicating regularly with management to inform them of customer feedback, etc.
NewAdministrative Assistant III University of FloridaAdministrative Assistant IIIGainesville, FL$23.95–$27.30 / hourThe incumbent provides direct administrative support to multiple Dean's Office senior leaders (4 total), delivering coordinated support across functional areas including student affairs, academic programs, clinical education, and assessment activities. This position reports to the Strategic Project Manager and provides project coordination and administrative support for strategic initiatives, including tracking and assessment of the College's Strategic Plan using Smartsheet and other tools.
Administrative Assistant I Universal Engineering SciencesAdministrative Assistant IGainesville, FLAt UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Administrative Assistant (PCT) DaVita IncAdministrative Assistant (PCT)Gainesville, FLDaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace, backup child, elder care, maternity/paternity leave, pet insurance and so much more!
Administrative Volunteer Arc Hospice & Palliative CareAdministrative VolunteerGainesville, FLAssist with outbound phone calls to patients or caregivers using approved scripts to gather nonclinical information regarding supplies, equipment, or support needs and relay to hospice staff. At Arc Hospice & Palliative Care, we are united by a mission to bring comfort, dignity, and compassionate support to every patient and family we serve.
Credential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRN UF HealthCredential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRNGainesville, FloridaPer diemProficiency working in a paperless computer environment, including credentialing software, Microsoft Office Suite, Adobe Acrobat Professional, document scanning/storage systems, and web-based applications and tools. This role also supports provider enrollment with state and government payers and maintains enrollment records within billing and credentialing databases to ensure accurate reimbursement and uninterrupted provider participation.
Administrative Fellowship - University of Florida, College of Medicine University of FloridaAdministrative Fellowship - University of Florida, College of MedicineGainesville, FLThrough this experience, fellows gain exposure to the strategic, operational, and financial priorities of one of the nation’s largest academic health centers, while benefiting from individualized mentorship and leadership development to prepare them to drive meaningful transformation across complex healthcare organizations. Being centrally located makes Gainesville easily situated for a day trip to beautiful beaches along the Atlantic Ocean and Gulf of Mexico, to theme parks including Disney World, and other cities including Orlando, Jacksonville, St. Augustine, and Tampa.
Associate Director, Administrative Services University of FloridaAssociate Director, Administrative ServicesGainesville, FLContribute to strategic leadership and operational direction for the HRPP/IRB.Includes policy/guidance development, interpretation of regulations, developing best practices, and collaborating to ensure compliant review of protocols, Serve as a subject matter expert when dealing with the IRBs, researchers, other compliance units, federal/external agencies, and Operations/IRB staff. The AD’s responsibilities include: Administrative oversight of 11 full time HRPP/IRB staffIncludes oversight of administrative operations such as submission pre-review, meeting minutes, approval paperwork, educational activities, quality assurance/improvement activities, international ancillary review, and other official correspondence.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FloridaThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. With a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices.
Project Administrative Assistant- FL M. A. Mortenson CoProject Administrative Assistant- FLFLMortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more.
Administrative Assistant ServproAdministrative AssistantGainesville, FloridaWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.
NewAdministrative Spec I University of FloridaAdministrative Spec IGainesville, FL$22.12–$24.52 / hourServes as departmental contact for asset management of 500+ items, including tracking and inventory control, coordinating surplus/disposal requests, ensuring proper asset tagging (including attractive items), and maintaining accurate records in compliance with university policies. Provides feedback to supervisor regarding the safety and/or condition of programs, equipment and facilities; conducts daily observations and/or uses said equipment and facilities; immediately documents and addresses all safety concerns; and operates a state vehicle as needed; other duties as assigned.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonFLComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Research Administrator II University of FloridaResearch Administrator IIGainesville, FLOther Miscellaneous Responsibilities• Manage and triage Grants Office listserv communications, ensuring inquiries and requests are routed appropriatelyand addressed in a timely manner• Manage and enter departmental indirect cost (IDC) return allocation• Provide coverage for the Pediatrics Research Office during periods of leave, vacancy, or increased workload.• Preferred Qualifications• Knowledge of clinical trial administration, including invoicing, accounts receivable, budget tracking, and researchcompliance• Experience with PeopleSoft, SharePoint, OnCore, and UFRIST• Proficiency in Microsoft applications• Strong organizational skills and attention to detail• Strong analytical and problem-solving skills.•
NewOffice Administrator Carports AnywhereOffice AdministratorStarke, FloridaIf you're someone who loves organization, thrives in a fast-paced environment, and enjoys helping both customers and coworkers succeed, we'd love to meet you. We're looking for an organized, energetic, customer-focused Office Administrator who enjoys wearing multiple hats and keeping an office running efficiently.
Res/Fellowship Prog Assistant - Nephrology University of FloridaRes/Fellowship Prog Assistant - NephrologyGainesville, FL$22.11–$28 / hourAssist in providing direction, training, and oversight for fellow/student training activities (including administrative, educational, and financial issues) to Fellowship Coordinators at Fellowship Program Offices or GME Offices at affiliate hospital training sites. Responsible for day-to-day fellowship program administrative functions; completion of training verification forms, vacation/sick leave, fellowship credentialing, licensure and In-Training exams, and processing new/continuing/separating allocation forms.
NewResearch Administrator I-Department of Surgery University of FloridaResearch Administrator I-Department of SurgeryGainesville, FL$24–$26.58 / hourAlso, this position handles all the day-to-day fiscal issues on UFF funds, including entering requisitions for purchase orders, processing invoices for payments, reconciling and approving P-card transactions, and scanning back-up documents. Manage all the day-to-day fiscal issues on restricted clinical trials funds, including approving requisitions for purchase orders, approving invoices for payments, and approving Pcard transactions.
Res/Fellowship Prog Assistant - Nephrology NephrologyRes/Fellowship Prog Assistant - NephrologyGainesville, FloridaAssist in providing direction, training, and oversight for fellow/student training activities (including administrative, educational, and financial issues) to Fellowship Coordinators at Fellowship Program Offices or GME Offices at affiliate hospital training sites. Responsible for day-to-day fellowship program administrative functions; completion of training verification forms, vacation/sick leave, fellowship credentialing, licensure and In-Training exams, and processing new/continuing/separating allocation forms.
STATE ATTORNEYS OFFICE, 8TH CIRCUIT- ADMINISTRATOR I - 21013846 Government of FloridaSTATE ATTORNEYS OFFICE, 8TH CIRCUIT- ADMINISTRATOR I - 21013846GAINESVILLE, FL$35,678–$45,000 / yearThe Coordinator serves as a liaison between the office and community organizations, civic groups, governmental agencies, educational institutions, professional associations, and other stakeholders by facilitating engagement opportunities, preparing communication and presentation materials, coordinating logistics, and ensuring timely follow-through on assigned projects. Graduation from an accredited four-year college or university with major course work in journalism, communications, public relations, marketing, public administration, political science, criminal justice, business administration, or a closely related field; or.
Project Administrator STO Building GroupProject AdministratorGainesville, FLFiling for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff). The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.
Res/Fellowship Program Assistant - Cardiovascular Medicine University of FloridaRes/Fellowship Program Assistant - Cardiovascular MedicineGainesville, FL$25–$27 / hourUnder the general direction of the Fellowship Program Director and Division Administrator, the Program Assistant provides administrative support and coordination for the Advanced Electrophysiology Fellowship Program (2 fellows), Interventional Cardiology Fellowship Program (2–3 fellows), and Heart Transplant Fellowship Program (1 fellow).This position is responsible for the management and operations of three distinct and functionally separate programs with multiple practice rotation sites. The Program Assistant/Fellowship Coordinator collaborates with the National Residency Match Program (NRMP), ensures compliance with all ACGME guidelines, and monitors the American Board of Internal Medicine (ABIM) web-based tracking system, New Innovations.
Systems Administrator - Alachua Onsite Strive PharmacySystems Administrator - Alachua OnsiteAlachua, FL$85,000–$95,000 / yearManage identity and access management (IAM) for all site systems using tools such as Okta, Windows Active Directory or Azure Active Directory; enforce RBAC and least-privilege principles across all GMP and non-GMP systems. Strong knowledge of networking protocols, TCP/IP, VLANs, firewall management, DNS/DHCP, and OT/IT network segmentation; experience with Fortinet, Arista, OPNsense, FreeBSD and/or Palo Alto preferred.
Supervisory Health System Specialist U.S. Department of Veterans AffairsSupervisory Health System SpecialistGainesville, FL$125,776–$163,514 / yearSuch a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individuals progress and appropriate adjustment of the training program. The incumbent provides technical and administrative supervision to a section of two (2) Health Systems Specialists, GS-0671-13 for data analysis; two (2) Nurse (RN) Informaticists; three (3) Health System Specialists, GS-0671-12/13 for program and administrative oversight, direction, and management; one (1) Administrative Officer, GS-0341-9/11 for program management; and two (2) Program Support Assistants, GS-0303-7 for administrative support.
Research Administrator I University of FloridaResearch Administrator IGainesville, FLTuition support through UF’s Employee Education Program (EEP), which provides eligible employees the opportunity to take college courses at no cost, supporting both career advancement and lifelong learning. Reporting directly to the Director/Associate Director of Administrative Services (AD), this position plays a key role in supporting world-class research and advancing the University of Florida’s mission.