Administrative Assistant I

The Trevor-Wilmot Consolidated Grade School District is located in Southeast Wisconsin and serves approximately 450 students in the Trevor-Wilmot communities from grades 4K through 8th. Our mission is to have "every student learning, growing, thriving" and our vision is to have "a united community of lifelong learners empowered for the future".

Trevor-Wilmot Consolidated Grade School District is currently looking for a full-time school-year Administrative Assistant I to join our front office team. The highly qualified candidate under the supervision of the Office Manager, is responsible for greeting visitors to our school and supporting school administration, staff, and students. Performs various administrative tasks including answering phone calls, helping parents, students, and staff, planning events and scheduling transportation. Responsible for daily absences of students and staff and maintaining the building sub schedule. The candidate must be able to maintain the confidentiality of sensitive and personal information. If you enjoy working collaboratively in a professional team environment, and have a passion for customer service along with the ability to critically think and multi-task, this might be an excellent opportunity for you.

Essential Functions:

1. Welcoming and screening visitors to the school

2. Answer phone calls and respond to inquiries from families and employees in a timely and professional manner.

3. Schedules transportation for the school year, including summer school, summer rec, and field trips.

4. Ensures accuracy of attendance records, including verification of paperwork and truancies for the purpose of complying with State laws governing attendance accounting.

5. Communicates with parents, students, staff, etc. in person, by telephone, or in writing for the purpose of providing information on a variety of attendance and/or discipline issues and meeting district and state absence notification requirements.

6. Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, cleared attendance, school calendars, etc.) for the purpose of providing reliable information in compliance with district policies.

7. Monitors staff daily absences scheduling and securing substitutes as needed

8. In collaboration with the team, plans events such as picture day, Veteran's Day program, DARE graduation and 8th grade graduation.

9. Administers first aid and prescription medications to students for the purpose of providing emergency or necessary care in accordance with district, state, and federal requirements as needed.

10. Prepares a variety of reports and written materials (e.g. re-admit passes, standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.

11. Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or suspension notices, etc.) for the purpose of disseminating information to appropriate parties.

12.Compiles information and events to put out biweekly newsletters to families.

13. Provide administrative support to the Principal and District Administration as needed

14. Performs other duties as assigned

Position Requirements/Skills:

Must be friendly, outgoing, and have a positive attitude

Proactive communicator and relationship builder

Ability to multi-task

Ability to work with a team

Ability to work in an environment with many distractions

Knowledge Skills and Ability Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. High school diploma or equivalent

2. Ability to communicate effectively, both orally and in writing.

3. Strong interpersonal and communication skills and the ability to work effectively with communities and families

4. Ability to gather data, compile information, and prepare reports.

5. Must have the ability and proven ability to report to work on a regular and punctual basis.

6. Knowledge and implementation of relevant technology.

7. Ability to make decisions in accordance with established policies and regulations

8. Apply critical thinking when performing tasks

9. Ability to demonstrate computer literacy including but not limited to, knowledge of Google Suite, Word, Excel, Skyward

10. Ability to work collaboratively;

11. Conscientious about attendance and punctuality.

12. Ability to maintain confidentiality

Physical Requirements:

Work in standard office and school building environments. The usual and customary methods of performing the job's functions require the following physical demands: some lifting up to 40lbs. (i.e. paper boxes), carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires sitting, walking, and standing.

Work Environment:

Use standard office equipment, such as computers, copiers, telephones, etc. Potential exposure to communicable diseases. The noise level may be loud at times.

Benefits: Health and Vision Insurance, state retirement plan, and paid time off

Salary/Wage: $16.25 to $19.25/hour and is determined by relevant experience, technical certifications and skill level

Terms/Schedule: M-F: 7:30 - 4:00 pm; approximately August 15 through June 15