Administrative Assistant I (USA)

Job Title: Administrative Assistant I

Location: Newark, DE

Duration: 12+ Month Contract 

Pay Rate: Up to $44.60/Hour, W 2

Summary:

• Work Mode: Onsite

Responsibilities:

• Work safely and promote safety within the organization.
• Schedule and attend monthly safety meetings.
• Assist in building safety requirements and enforce good housekeeping.
• Manage calendars, schedule appointments, and organize meetings/events for the group.
• Manage office supplies, mail, and phone coverage along with other general administrative duties.
• Arrange travel, including booking international and domestic flights, hotels, and rental cars.
• Review expense reports and VISA purchasing card for accuracy and policy adherence.
• Process purchase orders, requisitions, and ACEs online; set up vendors in Oracle.
• Arrange passports and international visas for the group.
• Coordinate office space and moves/relocation.
• Maintain a professional appearance and attitude.
• Maintain office files/records and personnel files.
• Prepare agendas and coordinate travel arrangements for visitors.
• Maintain strict confidentiality at all times.
• Review e-mails and proactively handle routine correspondence.
• Interact professionally with business contacts inside and outside the company.
• Process confidential personnel paperwork with a high degree of professionalism and confidentiality.
• Prepare monthly expense reports.
• Assist with the budget process and review/analyze monthly expenses.
• Track monthly expenses in Vista Plus and Oracle GL database.
• Drive a project through to completion.
• Operate with a great deal of latitude for independent judgment on routine issues.

Requirements:

• High school diploma or equivalent required.
• Minimum of 2 years experience in administrative positions with senior managers.
• Good communication and interpersonal skills; ability to interface with customers at the executive level.
• Ability to type a minimum of 60 wpm and take shorthand.
• Strong written and oral communication skills.
• Attention to details and accuracy is very important.
• Demonstrates tact and integrity when contacting internal and external customers.
• Make decisions about work priorities to effectively manage workload.
• Handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Theoretical and practical business knowledge.
• Function effectively in a team environment.
• Proficiency in office automation tools; Microsoft Office/Google Suite required (including Word, Excel, PowerPoint, and Outlook).
• Thorough knowledge of Oracle (Purchasing, Vista Plus).

Preferred Skills:

• Bachelor's degree.