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Administrative Assistant II

The University of Texas at Arlington

Arlington, TX

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JOB DETAILS
SKILLS
Academic Advice, Academic Affairs, Administrative Skills, Americans with Disabilities Act (ADA), Calendar Management, Communication Skills, Conflict Resolution, Diversity, Documentation, Email Management/Administration, Establish Priorities, Faculty Administration, Financial Transactions, Fortune 500 Customers, Health Insurance, High School Diploma, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Military, News Reporting, Office Management, Onboarding, Operational Support, Operations Management, Organizational Skills, Peoplesoft, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Reconciliation, Record Keeping, Retirement Plan, Scholarship, Student Services, Systems Maintenance, Telephone Skills, Time Management, Training/Teaching, Transaction Processing/Management, University/School Policies, Writing Skills
LOCATION
Arlington, TX
POSTED
Today
Posting Details

Position Information

Posting Number
S06785P

Position Title
Administrative Assistant II

Department
Social Work

Location
Arlington

Position Status
Full-time

Work Schedule

Monday - Friday; 8:00am - 5:00pm

Salary
Salary is commensurate based on qualifications and relevant experience up to $54,000

Pay Basis
Bi-weekly

Job Summary

The Administrative Assistant II will provide varied administrative support for the Student and Academic Affairs team to include Academic Affairs, Student Affairs, Academic Advising and Practicum Education, Interprofessional Education, and BSW, MSW, and DSW Programs. Additional responsibilities include but are not limited to coordinating daily office management, and managing correspondence, and processing documents for personnel matters.

Essential Duties and Responsibilities
  • Provide general administrative support to ensure smooth daily operations for the Office of Student & Academic Affairs.
  • Manage shared departmental email inboxes and calendars while coordinating scheduling needs across the team.
  • Support student onboarding and orientation communications and maintain organized records and files in SharePoint.
  • Provide student support coordination and reporting.
  • Track and organize student success reviews, BRIDGE alerts, and Early Alerts.
  • Maintain accurate reporting systems and support timely follow-up and documentation to ensure student needs are addressed effectively.
  • Manage front desk operations, including answering and routing phone calls, greeting visitors, and directing guests to appropriate departments and individuals.
  • Support daily office operations and serve as primary point of contact for general inquiries.
  • Provide support for event logistics and volunteer registrations for departmental activities. Coordinate room reservations.
  • Assist with departmental purchasing processes and complete monthly reconciliation of expenses.
  • Maintain accurate records and support financial tracking in alignment with institutional guidelines.
  • Other duties as assigned.
Minimum Qualifications
  • High school diploma or equivalent.
  • Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions or an equivalent mix of education and relevant experience in similar role.
  • Proficiency with Microsoft Office products (e.g., Outlook, Word, Excel)
Preferred Qualifications
  • Bachelor's degree.
  • Experience processing basic financial transactions.
  • Knowledge and experience of the University's policies and procedures.
  • Knowledge and experience of PeopleSoft and Concur.
Knowledge, Skills and Abilities
  • Knowledge of standard office practices and procedures.
  • Knowledge of accessibility principles including awareness of ADA requirements and digital accessibility standards.
  • Excellent communication skills (written and verbal).
  • Ability to communicate and liaise with faculty and administrators.
  • Ability to maintain accurate records.
  • Ability to draft, read and comprehend a variety of correspondence.
  • Ability to independently resolve routine and complex problems and make decisions.
  • Ability to manage time effectively and prioritize work.
  • Efficient and competent working knowledge of Microsoft Office.
  • Skilled in preparing clear and concise reports, correspondence, and other written materials.
  • Skilled in applying logical thinking to solve problems or accomplish tasks.
  • Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
  • Understanding, interpreting, and communicating complicated policies, procedures, and protocols.


Other Requirements

Workplace and Eligibility Conditions

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.


To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:


CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at .

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted
3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

About the Company

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The University of Texas at Arlington

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