Administrative Skills, Budgeting, Calendar Management, Conferences, Legal, People Management, Plan Meetings, Problem Solving Skills, Purchasing/Procurement, Reporting Skills, Research Skills, Resource Utilization, Seminars, Technical Support
The Administrative Assistant II will perform a wide range of office administrative duties, including delivering legal pleadings to Circuit Courts, coordinating court calendars, and supporting attorneys. This position may serve as a primary contact and information source for the assigned unit or program. Performs other related duties as required.
Essential Duties and Job Responsibilities:
- Supports routine administrative functions for GPDC, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, personnel, payroll, etc.
- Provides assistance and problem resolution to claimants, employers, staff, other agencies, and/or the general public.
- Researches and resolves detailed program or client issues/questions and prepares documents.
- Provides program, administrative, and/or technical assistance to customers and staff.
- Serves as a job expert or organization resource in assigned areas.
- Conducts extensive research to compile information needed to generate reports, complete projects, and accurately respond to questions and concerns.
- Analyzes problems, questions, and issues to develop and report recommendations for resolving them.
- Assists supervising staff in organizing and executing routine activities and special projects.
- Documents data/information, such as office work activities, purchasing, budget expenditures, program changes, and resource utilization. Prepares reports and communications.
- Organizes and coordinates the administrative functions of the Circuit Public Defender office.
- Plans and coordinates meetings, conferences, seminars, and travel calendars.
- Serves at the pleasure of the Executive Director.