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ADMINISTRATIVE ASSISTANT II

Montefiore Medical Center
  • Bronx, NY
  • $64,000–$80,000 Per Year
3 days ago

Job Description

City/State:

Bronx, New York

Grant Funded:

No

Department:

PEDS - Administration

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$64,000.00-$80,000.00

The Department of Pediatrics is seeking an Administrative Assistant II to provide comprehensive executive-level administrative and operational support to the Chair of Pediatrics. This highly visible position serves as a key member of the Chair's office and plays a critical role in ensuring the efficient and effective operation of departmental leadership functions.

The Administrative Assistant II will coordinate the day-to-day operations of the Chair's office, facilitate departmental communications, support faculty and leadership initiatives, maintain departmental records and information systems, and assist in the planning, implementation, and follow-through of special projects that advance the Department's strategic goals and objectives. The ideal candidate is proactive, highly organized, customer service-oriented, and committed to delivering accurate, polished work in a fast-paced academic environment.

The successful candidate will manage a broad range of complex administrative responsibilities, including executive calendar management, meeting and event coordination, communications, document preparation and review, project tracking, and departmental support activities. This role requires exceptional attention to detail, strong organizational and time-management skills, sound judgment, and the ability to handle confidential information with discretion and professionalism.

Responsibilities

  • Provide comprehensive administrative and operational support to the Chair of Pediatrics.
  • Manage the daily operations of the Chair's office, ensuring efficiency, professionalism, and confidentiality.
  • Coordinate complex calendars, appointments, meetings, and departmental events.
  • Attend meetings, prepare agendas, record and distribute minutes, and follow up on action items.
  • Serve as a liaison between departmental leadership, faculty, staff, hospital personnel, and external stakeholders.
  • Initiate, coordinate, monitor, and support special projects and departmental initiatives and track outcomes.
  • Create, maintain, and update departmental websites, databases, faculty directories, and related information resources.
  • Obtain approvals for faculty contracts and appointment documents for faculty recruitment, onboarding, reappointments, and status changes.
  • Coordinate travel arrangements, conference registrations, and meeting logistics for departmental leadership.
  • Answer telephones, respond to inquiries, greet visitors, and maintain positive relationships with internal and external customers.
  • Assist with promoting departmental initiatives throughout the health system and participating in departmental activities.

Minimum Qualifications

  • Bachelor's degree required, or an equivalent combination of education and relevant experience.
  • Minimum of five (5) years of progressively responsible administrative experience.
  • Demonstrated experience providing administrative support to senior-level leadership, executive management, or departmental leadership teams.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Experience in an academic medical center, healthcare organization, higher education setting, or faculty practice environment preferred.
  • Experience supporting faculty affairs, onboarding, contract administration, or executive office functions preferred.

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Numbers & Facts

LocationBronx, NY
IndustryHealthcare Services
Salary$64,000–$80,000 Per Year
Company Size10,000 employees or more
Websitehttp://www.montefiore.org/

About Company

About Montefiore Medical Center

Commitment to Excellence

As the academic medical center and University Hospital for Albert Einstein College of Medicine, Montefiore Medical Center is nationally recognized for clinical excellence—breaking new ground in research, training the next generation of healthcare leaders, and delivering science-driven, patient-centered care.

Montefiore is ranked among the top hospitals nationally and regionally by U.S. News & World Report. For more than 100 years we have been innovating new treatments, new procedures and new approaches to patient care, producing stellar outcomes and raising the bar for medical centers in the region and around the world. As we build on this momentum, we continue to advance the practice of medicine and set the standard for excellence.

Enduring Mission and Distinguished History

The mission of Montefiore is to heal, to teach, to discover and to advance the health of the communities we serve.

From its beginning in 1884, as a facility for the care of patients with tuberculosis and other chronic illnesses, to the new millennium, Montefiore has been at the forefront of patient care, research and education and steadfast commitment to its community.

Our Services

We provide coordinated, compassionate and leading-edge care designed to reach people when and where they need it most. Through highly integrated teams of physicians, nurses, social workers, mental health professionals and other caregivers, we have created an innovative, seamless system of care focused around the patient.

Notable Centers of Excellence

At the intersection of Einstein science and Montefiore medicine is our commitment to scientific inquiry. This commitment has resulted in the creation of the Montefiore-Einstein Centers of Excellence in cancer care, cardiovascular services, transplantation and children’s health, where nationally recognized investigators and multidisciplinary clinical teams collaborate to develop and deliver advanced, innovative care.

Advanced Specialty and Surgical Care

We offer advanced, multidisciplinary care across specialties, delivering one standard of excellence for all. Our interventions are designed to help patients understand and manage their illness, advocate for their health, access the right treatments and receive the vital social support they need to flourish. On multiple fronts, Montefiore is developing more effective and less invasive approaches to complex problems from procedures to repair diseased hearts, protocols to treat complex cancers and medical devices designed to meet the needs of growing children.

Primary Care

With nearly 50 primary care locations throughout the New York metropolitan area, we are focusing on accessible, patient-centered primary and preventive care provided by leading physicians in the areas of family and internal medicine, pediatrics, obstetrics and gynecology, and a team of experts in nursing, health education, nutrition and pharmacy.

Providing Care Without Walls

Montefiore combines its deep commitment to the community with nationally-renowned expertise to reach people in locations easiest for them. Through Montefiore’s School Health Program (MSHP), Primary Care at Home programs, mobile medical and dental health vans and health education initiatives, Montefiore provides primary care services in non-traditional settings.

Through the formation of highly integrated teams of physicians, nurses, social workers, mental health professionals, care managers and other caregivers, we provide care around the patient, when and where they need it.

Research and Education

Montefiore's partnership with Einstein advances clinical and translational research to accelerate the pace at which new discoveries become the treatments and therapies that benefit patients. Together, the two institutions are among 38 academic medical centers nationwide to be awarded a prestigious Clinical and Translational Science Award (CTSA) by the National Institutes of Health.

The second-largest medical residency program in the country, with 1,251 residents and fellows across 89 programs, Montefiore provides the doctors of tomorrow a unique opportunity for education and training in one of the most diverse urban areas in the country — one where the population is global, the disease burden is high, and the need for quality care is great.

The partnership is further strengthened by the dual appointments of faculty and physicians across both organizations—enhancing synergies and collaborations for research, teaching and patient care.

Comprehensive Care Management

Since 1996, Montefiore has developed advanced models of care management to help patients, especially those with chronic diseases such as diabetes, heart failure and mental illness, achieve better health and improved wellbeing in a cost effective way. Montefiore goes beyond fragmented fee-for-service payments, assuming total responsibility for the quality and costs of care for some of our sickest patients.

Through CMO, Montefiore Care Management, we use a global prepayment or similar strategies to manage care for 200,000 individuals over the continuum, including hospital care, rehabilitation, outpatient care, professional services, home care, mental health counseling, community-based services, remote patient monitoring and many other programs.

Our leadership in coordinating care across multiple settings has earned us federal recognition from the Centers for Medicare and Medicaid Services as a Pioneer Accountable Care Organization. Montefiore's ACO is one of only 32 organizations in the nation, as well as the only one in New York State, to operate under this new model of providing Medicare beneficiaries with higher quality care, while reducing expenditures through enhanced care coordination.

Learn More

  • Mission, Vision and Values – Montefiore’s unique path of growth into the future and the clinical excellence and outstanding customer care that will get us there.
  • History and Milestones – Proud traditions guiding our mission and the moments that helped shape Montefiore into a premier academic medical center.
  • Commitment to the Community – Community health, education and neighborhood development.
  • Leadership – Executives and clinical chairs leading Montefiore’s advancements.
  • Physicians – Widely acclaimed medical professionals and specialists who provide our patients with the highest standards of care.
  • Nursing Staff – Highly competent and compassionate professionals committed to improving the health of their patients.
  • Ways to Give – Philanthropic opportunities and other ways to support Montefiore Medical Center.

Skills

  • Academic Backgroundunmatched
  • Administrative Skillsunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Conference Managementunmatched
  • Contract Approvalunmatched
  • Contract Managementunmatched
  • Customer Relationsunmatched
  • Customer Support/Serviceunmatched
  • Detail Orientedunmatched
  • Event Managementunmatched
  • Faculty Administrationunmatched
  • Follow Throughunmatched
  • Geneticsunmatched
  • Healthcareunmatched
  • Higher Educationunmatched
  • Hospitalunmatched
  • Information Technology & Information Systemsunmatched
  • Leadershipunmatched
  • Logisticsunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Wordunmatched
  • Militaryunmatched
  • Onboardingunmatched
  • Operational Supportunmatched
  • Operationsunmatched
  • Operations Managementunmatched
  • Organizational Skillsunmatched
  • Pediatricsunmatched
  • Plan Meetingsunmatched
  • Project Trackingunmatched
  • Record Keepingunmatched
  • Telephone Skillsunmatched
  • Time Managementunmatched
  • Travel Planningunmatched
  • Website Managementunmatched

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