Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Rockland Psychiatric Center, P27799 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Rockland Psychiatric Center, P27799Orangeburg, NY$40,391–$60,467 / yearUpon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2. Administrative Assistant Trainee 2 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Administrative Assistant Trainee 1 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Creedmoor Psychiatric Center, P27778 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Creedmoor Psychiatric Center, P27778Queens Village, NY$40,391–$58,447 / yearUpon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2. Administrative Assistant Trainee 2 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Administrative Assistant Trainee 1 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - Corporate BankingNew York, New YorkActive Team and Client Support: Driving key activities and events (such as all-hands meetings, social events, conferences, and business events) to support business and promote a fun and team-oriented work environment. Senior Administrative Assistant (Administrative Support Assistant III) - Corporate Banking Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III.
NewSenior Administrative Assistant (Administrative Support Assistant III) - Legal Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III) - LegalNew York, NY$73,500–$83,900 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
Senior Administrative Assistant (Administrative Support Assistant III) Capital One Financial CorpSenior Administrative Assistant (Administrative Support Assistant III)New York, NY$80,900–$92,300 / yearThis pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast-paced, tech-savvy environment and contributes significantly to a well-run, efficient, productive, and happy team. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter.
Senior Administrative Assistant (Administrative Support Assistant III) - TripleTree Capital OneSenior Administrative Assistant (Administrative Support Assistant III) - TripleTreeNew York, New YorkFacilitate celebratory activities and arrangements for clients at the close of transactions through sourcing various experiences and facilitating the venue and dining contracts, transportation logistics, and general travel arrangements. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
NewAdministrative Assistant 1/Trainee 1/2 (NY HELPS) - Long Island HR Department New York State Thruway AuthorityAdministrative Assistant 1/Trainee 1/2 (NY HELPS) - Long Island HR DepartmentWest Babylon, NY$40,625–$60,467 / yearFor provisional appointment, candidates must be meet the following minimum qualifications: Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Assistant/Receptionist Reynolds + RowellaAdministrative Assistant/ReceptionistGreenwich, ConnecticutEssential Functions: Patient Experience/Reception - Patient Greeting : Welcome/Greet all patients and visitors in person warmly in person or over the phone Checking-In/Out : Manage full patient check in and out process efficiently Inquiry Management : Answer questions, address complaints, provide accurate information to all visitors Environment Maintenance : Ensure front fesk and waiting area remain tidy and professional throughout the day Scheduling/Clinical Support - Appointment Management : Schedule/Coordinate appointments based on client needs and provider availability Patient Flow : Facilitate flow by notifying providers of arrivals, monitoring delays, and communication updates to both patients and staff Follow-Up: Conduct proactive follow-up calls/emails to ensure client satisfaction and secure future bookings Records/Documentations – Health Records : Organize/Update patient histories using electronic software, forms, and interpersonal communication Data Integrity : Maintain accuracy/integrity of all electronic recordkeeping and filing systems Confidentiality : Protect patient privacy by securing all Protected Health Information (PHI) in compliance with regulations Document Processing: Collect, scan, and distribute necessary forms/patient information Administrative/Management Support - Management Liaison: Act as primary liaison for management, assisting with various personal and professional tasks Communications: Handle incoming phone calls, manage the office email, and route correspondence to appropriate parties Office Logistics: Monitor inventory, place orders for office supplies, and accept/distribute deliveries General Duties: Arrive punctually before the first client and perform other related duties as assigned Desired Skills/Requirements : Strong customer service experience and or (concierge care) Strong communication and interpersonal skills Highly organized and can easily multi-task, prioritize tasks At least 2-5 years of administrative experience, ideally in a medical office setting Must be able to commute to all locations at times (Company Meetings, Coverage) Knowledge of medical terminology is a plus, not required We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. + OT eligibility + Retail Commissions Title: Administrative Assistant/Receptionist Client Location: Greenwich, CT Client Industry: Healthcare Reports to: Office Manager Reason for Opening: New – Expansion of Business due to 3 internal promotions Schedule: 40 hours per week - Mon/Fri 8am – 4pm, Tues/Thurs 9am-5pm, Wed 10am-6pm (potential rotating Saturday schedule with other staff) *No agency or recruiter submissions - direct applicants only* Reynolds & Rowella's HR Outsourcing Division is currently hiring for one of his preferred clients in Fairfield County.
Online Administrative Assistant Easy RecruiterOnline Administrative AssistantYonkers, New YorkDirects, coordinates, and trains departmental records coordinators and other staff as needed in accessing materials, operating records retrieval software, and applying records management procedures to specific records. Serves as primary backup for Office Manager/Secretary to the Board position, including administrative support to the General Manager and Board of Directors.
Administrative Assistant IV - Manhattan (M-F, 9Am-5Pm) Adapt Community NetworkAdministrative Assistant IV - Manhattan (M-F, 9Am-5Pm)New York, NYThis role provides high-level administrative support to the Program Director and leadership team, ensures smooth day-to-day office operations, and supervises other administrative assistants within the department, if applicable. Oversees the preparation and submission of purchase requisitions, monitors delivery of supplies and equipment, and reconciles packing slips/invoices with Purchasing.
Administrative Assistant IV - Bronx Clinic, Mon-Fri 9Am-4:30Pm Adapt Community NetworkAdministrative Assistant IV - Bronx Clinic, Mon-Fri 9Am-4:30PmBronx, NYThis role provides high-level administrative support to the Program Director and leadership team, ensures smooth day-to-day office operations, and supervises other administrative assistants within the department, if applicable. Oversees the preparation and submission of purchase requisitions, monitors delivery of supplies and equipment, and reconciles packing slips/invoices with Purchasing.
PT Administrative Assistant - Van Wagenen CRM ResidentialPT Administrative Assistant - Van WagenenJersey City, NJPart timeAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
PT Administrative Assistant - Metuchen CRM ResidentialPT Administrative Assistant - MetuchenMetuchen, NJAs we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
Medical Receptionist / Administrative Assistant Allergy Consultants P AMedical Receptionist / Administrative AssistantVerona, NJPart timeAllergy Consultants PA is a trusted allergy and immunology practice serving patients in the Verona, NJ area with compassionate, expert care. Allergy Consultants PA is looking for a friendly and organized Medical Receptionist / Administrative Assistant to join our team in Verona, NJ.
Receptionist/ Administrative assistant Dunkin'Receptionist/ Administrative assistantLodi, NJ$19Location: Lodi CML Cooperative LLC, 170 Gregg Street Unit 1 Lodi NJ 07644 . In this role, you will have the opportunity to work in a fun and loving atmosphere, where your talents will be appreciated and developed.
Receptionist/ Administrative assistant Dunkin' Brands Group IncReceptionist/ Administrative assistantLodi, NJLocation: Lodi CML Cooperative LLC, 170 Gregg Street Unit 1 Lodi NJ 07644. In this role, you will have the opportunity to work in a fun and loving atmosphere, where your talents will be appreciated and developed.
Administrative Assistant/Receptionist QuadReal Property GroupAdministrative Assistant/ReceptionistNew York, NY$70,000–$80,000 / yearBased on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The Administrative Assistant/Receptionist will be a self-starter with demonstrated administration and organizational skills, combined with strong software and business-tool capabilities.
Administrative Assistant III - Staten Island Adapt Community NetworkAdministrative Assistant III - Staten IslandStaten Island, NYUnder the supervision of program leadership, the Administrative Assistant III provides general administrative support to ensure the smooth day-to-day operations of the department. The Administrative Assistant III may provide guidance to Administrative Assistant I and II staff and works collaboratively with peers to maintain an organized and efficient office environment.
Administrative Assistant, Mental Health Adult OP RWJ Barnabas Health Medical IncAdministrative Assistant, Mental Health Adult OPElizabeth, NJ$20–$26 / hourAdministrative Assistant is responsible for the clerical, registration, and scheduling functions for the department of Radiology and will perform oversight to ensure efficient and accurate operations within the department's clerical needs. Collaborating with physicians, nurses, and the interdisciplinary healthcare team to promote efficient workflows and positive patient experiences.
Administrative Assistant/Receptionist Upward OnAdministrative Assistant/ReceptionistBrooklyn, New YorkThe management office operates with a collaborative on-site team that includes a General Manager, Assistant Manager, Director of Operations, Assistant Director of Operations, Security Coordinator, and Administrative Assistant. As the Administrative Assistant / Receptionist, you will play an integral role in keeping the management office running smoothly while delivering a positive experience to residents, shareholders, vendors, and visitors.