Administrative Assistant II - Freestone Recreation Center

Administrative Assistant II - Freestone Recreation Center

Salary

$22.94 - $33.26 Hourly

Location

Freestone Recreation Center 1141 E Guadalupe Rd., Gilbert, 85234, AZ

Job Type

Full Time

Job Number

27-0105

Department

PARKS & RECREATION

Division

PR REC FREESTONE

Opening Date

10/21/2026

Closing Date

11/3/2026 11:59 PM Arizona

• Description
• Benefits
• Questions

We Are Seeking

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II at Freestone Recreation Center. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.

Position Schedule:

Sunday - 9:30AM - 4:30PM

Monday - 9:00AM - 6:30PM

Tuesday - 9:00AM - 6:30PM

Wednesday: 9:00AM - 6:30PM

Thursday: 9:00AM - 6:30PM

The Administrative Assistant II reports to the Recreation Coordinator. The primary job duties of this position include:

• Creates basic spreadsheets, reports, databases, and presentations. Gather and compile data for reporting.
• Assists and consults with customers via telephone, in person, and online, addressing questions and concerns; providing information regarding programs, services, and facility rules and regulation. As assigned, researches, responds, and resolves inquiries and complaints.
• Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and generates automated reports from systems.
• Review and make recommendations for website changes.
• Assist with developing recreation programs in registration software system.
• Organizes and maintains files; retains and purges files in accordance with established records and retention policies and procedures.
• Provides administrative support to all department programs. Duties could include, but not limited to, distributing event and race packets, coach equipment, team information packets, and feedback surveys.
• Generates a variety of routine and non-routine documents, which may include: reports, flyers and/ or marketing materials, templates, surveys, letters, memos, notices, forms, agendas, schedules, and/or other related materials. Assists in preparing and putting together manuals and other resource documents. Issues, receives and types various applications, reimbursements, permits and forms.
• As assigned, performs administrative support activities, which may include; creating and editing documents, researching sometimes complex information, editing, and/or providing related support.
• View the full job description here.

About You

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

• 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
• H.S. Diploma or G.E.D., Associates Degree is preferred.
• Depending on assignment full Police Department background check, including polygraph may be required.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This position requires a pre-employment drug screen.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

Why Team Gilbert?

To view the slide show presentation above, click here.

We Are Here to Help!

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide.

01

In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.

• Yes
• No

02

Do you have a high school diploma or GED?

• Yes
• No

03

Do you have 4 years of experience with comparable previous positions?

• Yes
• No

04

How many years of experience do you have providing administrative and clerical support to multiple functions within a work area?

• No experience in this area
• Less than one year
• More than one year, less than two years
• More than two years, less than three years
• More than three years

05

If you indicated you do have the type of experience covered in the previous question, please describe a time when you provided support to multiple functions within your role. If not, enter N/A.

06

How many years of experience do you have in the area of customer service?

• No experience in this area
• Less than one year
• More than one year, less than two years
• More than two years, less than three years
• More than three years

07

If you indicated you do have the type of experience covered in the previous question, please tell about a time when you were recently dealing with an angry customer and how you dealt with them in the space below. If not, enter N/A.

08

How many years have you prepared written business communications for an organization, to include proofreading for grammar, punctuation, spelling and organization?

• No experience in this area
• Less than one year
• More than one year, less than two years
• More than two years, less than three years
• More than three years

09

If you answered yes to the previous question, please describe what types of documents you created and include specific examples. If not, enter N/A.

10

How many years of experience do you have working in an office setting?

• No experience in this area
• Less than one year
• More than one year, less than two years
• More than two years, less than three years
• More than three years

11

If you indicated you do have experience working in Parks and Recreation, please indicate your experience in facility and park rentals, and program registration. If not, enter N/A.

12

Please describe your level of proficiency with the MS Office Suite.

• No experience in this area
• Beginner
• Intermediate
• Advanced

13

If you indicated you do have proficiency with the MS Office suite, please describe how you use MS Office to be organized in your daily tasks. If not, enter N/A.

14

Please describe your level of proficiency with the recreation software ActiveNet.

• No experience in this area
• Beginner
• Intermediate
• Advanced

15

If you indicated you do have proficiency with ActiveNet, please describe how you use ActiveNet on a daily and weekly basis. If not, enter N/A.

16

The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):

• Veteran
• Disabled Veteran
• Veterans Spouse / Surviving Spouse
• Disabled Person

Required Question

Employer Town of Gilbert

Address 50 E. Civic Center Drive

Gilbert, Arizona, 85296

Phone (480) 503-6823

Website https://gilbertaz.gov/jobs