Administrative Assistant II

Provides clerical and administrative support duties within the Parks and Recreation Department. Processes invoices, requisitions, procurement card transactions, and purchase orders, orders, supplies, and equipment. Enters billing. Assists with bookkeeping and accounting. Enters and retrieves information into a computer in order to update records, process transactions, or respond to requests for information. Logs, tracks, and maintains records on department or unit activities. Formats and types letters, memos, and other correspondence. Answers the telephone and interacts with the public and City staff to respond to inquiries and requests. Assists in preparation of the annual operating budget, monitors monthly expenses. Performs related duties.

Minimum Qualifications

• High school diploma or GED and two to three years of clerical experience which involved interacting with the public to disseminate information, or any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
• Valid drivers license required.
• Must be able to complete NIMS training within six (6) months of hire.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures, bookkeeping, and/or accounting policies and practices applicable state, federal, and local laws, rules, and regulations.
• Computer applications related to the work.
• Skilled in the operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems.
• Skilled in the use of Microsoft Office applications including Word, Excel, and Teams, and various specialized database systems.
• Ability to communicate effectively orally and in writing.

Physical Demands Regularly required to walk, sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and talk or hear. Occasionally required to lift and/or move up to 10 pounds.

Typical Working Conditions Occasional exposure to outdoor weather conditions, fumes, or airborne particles. Working conditions are typically moderately quiet.

In addition to the application, testing, and/or examinations may be required for further consideration on this position.

Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity, or any other legally protected category. The City of Independence is a background screening, drug-free workplace.

The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to humanresources-coi@indepmo.org.

Disclaimer The above statements describe the general nature, level, and type of work performed by the incumbents assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right, in coordination with the governing union, if applicable, to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.