Administrative Assistant II - Public Works

Administrative Assistant II - Public Works

Salary

$22.94 - $33.26 Hourly

Location

North Water Treatment Plant, 2865 E. Guadalupe, Gilbert 85234, AZ

Job Type

Full Time

Job Number

27-0013

Department

PUBLIC WORKS

Opening Date

07/21/2026

Closing Date

7/29/2026 11:00 AM Arizona

• Description
• Benefits
• Questions

We Are Seeking

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.

The Administrative Assistant II reports to the Water Treament Utility Supervisor. The primary function of this position is to provide administrative support to the Water Production Division within Public Works. The primary functions of this position include:

• preparing and processing invoices or statements for accounts payable and receivable.
• Assist with tracking budget and department information, such as maintaining balances, researching discrepancies and preparing basic financial reports.
• Updating, maintaining and retrieving information from files and automated information systems;
• incorporate data into assigned records and documents;
• support the development and compilation of report and summaries and generate automated reports from system.
• Maintaining and monitoring inventory for assigned area which includes preparing the necessary paperwork for reordering and restocking supplies.

Tentative Recruitment Timeline:

• Posting Closes: Wednesday, July 29th
• Tentative In-Person Interviews: The week of August 3rd, 2026
• Tentative Start Date: August 31, 2026

This timeline is presented as an estimate only and is subject to chage based on business needs.

About You

You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

• 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
• H.S. Diploma or G.E.D., Associates Degree is preferred.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

Why Team Gilbert?

View this presentation here.

We Are Here to Help!

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in their employment, services, programs, and activities. If you require any reasonable accommodation during the application and interview process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide.

01

In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.

• Yes
• No

02

Do you have a high school diploma or GED?

• Yes
• No

03

Do you have at least three years of administrative and/or customer service experience?

• Yes
• No

04

Do you have an Associates Degree or Higher in Business Management or a closely related field?

• Yes
• No

05

If you indicated you do have an Associates Degree or higher in Business Management or a related field, please describe your degree and area of study in the space below. If not, please enter N/A.

06

How many years of experience do you have providing administrative and clerical support to multiple functions within a work area?

• No experience in this area
• Less than one year
• 1-2
• 2-3
• 3+

07

If you indicated you do have experience providing administrative and clerical support to multiple functions, how many employees did you directly support?

• None
• Less than 10
• 10-20
• 20+

08

If you indicated you do have experience as outlined in the two previous questions, please describe in detail your experience in the space below. If not, please enter N/A.

09

How many years of experience do you have in the area of customer service?

• No experience in this area
• Less than one year
• 1-2
• 2-3
• 3+

10

If you indicated in the previous question you do have this type of experience, please describe it in the space below. If not, please enter N/A.

11

How many years of experience do you have in accounts payable?

• No experience in this area
• Less than one year
• 1-2
• 2-3
• 3+

12

If you indicated in the previous question that you do have this type of experience, please describe it in the space below. If not, please enter N/A.

13

How many years have you prepared written business communications for an organization, to include proofreading for grammar, punctuation, spelling and organization?

• No experience in this area
• Less than one year
• 1-2
• 2-3
• 3+

14

If you indicated in the previous question you do have this type of experience, please describe it in the space below. If not, please enter N/A.

15

How many years of experience do you have monitoring inventory, including ordering and restocking supplies?

• No experience in this area
• Less than one year
• 1-2
• 2-3
• 3+

16

If you indicated in the previous question that you do have this type of experience, please describe it in the space below. If not, please enter N/A.

17

Please indicate your level of proficiency with Munis or a similar enterprise-level information management system.

• No experience with Munis or similar enterprise-level information management system
• Beginner
• Intermediate
• Advanced

18

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

19

Please indicate your level of proficiency with the Microsoft Office suite (Word, Excel, Outlook, etc.)

• No experience
• Beginner
• Intermediate
• Advanced

20

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

21

Please indicate your level of proficiency with OnBase: Unity Client and Hyland Agenda Management.

• No experience with OnBase
• Beginner
• Intermediate
• Advanced

22

If you indicated proficiency at the intermediate or advanced level, please describe your experience in the space below. If not, please enter N/A.

23

The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):

• Veteran
• Disabled Veteran
• Veterans Spouse/Surviving Spouse
• Disabled Person

Required Question

Employer Town of Gilbert

Address 50 E. Civic Center Drive

Gilbert, Arizona, 85296

Phone (480) 503-6823

Website https://gilbertaz.gov/jobs