The University of Colorado Denver | Anschutz Medical Campus is seeking applications for an Administrative Assistant III. This full-time, University Staff (non-classified) position is responsible for high-level administrative support in the Department of Anesthesiology. Responsibilities for this position include assisting the Pediatric Division Administrator, Pediatric Clinical Program Manager, pediatric clinical faculty, and clinical programs. This involves providing support to the Pediatric Clinical Administrative Team on a variety of tasks including,but not limited to, managing and coordinating adult clinical faculty calendars, scheduling meetings, office supply ordering, assisting with travel arrangements and travel reimbursements, assembling and collating documents, and other administrative office needs. The individual in this position will work both independently and in collaboration with faculty and program leadership. Specific priorities and duties of this position may change as the operational structure and administrative needs evolve. In addition, this position will provide cross coverage for other administrative staff positions as needed.
Knowledge and experience in business administration with an emphasis on relationship development, process implementation, and process improvement is highly desirable. The individual in this position will work in a self-directed manner exercising excellent prioritization, communication, and customer service skills. The selected candidate must possess the ability to successfully manage competing and changing priorities. An individual with solid business/academic/clinical administrative skills, a commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive in our department.
Key responsibilities include:
Work location is onsite to hybrid – this role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado. After four months and upon supervisor's determination, the role will be considered for a flexible hybrid work schedule. Supervisor is responsible for determining number of on-campus days/week based on position's level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration, and therefore, all department staff have mandatory on-campus days.
The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine. But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining and leading the Pediatric Clinical team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.
The University of Colorado offers an excellent benefits package including: medical, dental, additional insurance, retirement, paid time off, vacation days, sick days, holiday days, tuition benefit, and ECO Pass.
Minimum qualifications include a high school diploma or GED certificate from an accredited institution and three years of general clerical and/or administrative experience, which includes one year of experience managing calendars using Outlook or other similar applications. College, university or non-correspondence course work may substitute on a year-by-year basis for the general experience, but not for specific experience.
Preferred qualifications include a bachelor's degree from an accredited college or university in a business or health related field, four or more years of general clerical and/or administrative experience, experience providing administrative and technical assistance to faculty and staff within a laboratory environment, experience coordinating travel and related purchasing and expense reimbursements, experience working in a healthcare or academic setting, and experience working with UCD software such as Marketplace and Concur.