Administrative Assistant III-Excluded

Job Description - Administrative Assistant III-Excluded (416743)

Job Description

Administrative Assistant III-Excluded

Job Number:

416743

Description

JOB ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT III-EXCLUDED

The Department of Human Resources

Equal Employment Opportunity/Workforce Compliance Division

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Annual Starting Salary: $54,300

Applications for this position will be accepted beginning 10-19-26 until 11:59pm CDT on 11-2-26.

Under supervision, performs administrative and office management support functions for the EEO Division and performs related duties as required.

ESSENTIAL DUTIES

• Assists the EEO division with all administrative tasks, including but not limited to creating and organizing paper files for new cases.
• Creates and manages electronic files.
• Responds to requests for documents from third parties such as the Department of Law, Office of the Inspector General and FOIA requests.
• Prepares and sends division documents to off-site storage as required by DHR's document management procedures.
• Prepares and sends correspondence to employees as required by the EEO and VIW policies, updates the Law report in real-time, updates the monthly metrics report as investigation reports are issued.
• Updates the recommendations file in real-time, updates information in the division's case management system.
• Follows up with departments on the division's disciplinary recommendations and updates trackers and/or case management system, updates the training calendar, follows up with departmental liaisons or employees to confirm scheduled interviews, and ensures hard copy documents are available as needed for interviews.
• Maintains databases and spreadsheets using various software packages.
• Serves as a liaison with other City departments to facilitate information exchange.

Additional duties may be required for this position

Location: 121 N. Lasalle, Suite 1100

Chicago, IL. 60602

Days: Monday-Friday

Hours: 8:30a.m to 4:30p.m.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with an Associate's degree or higher PLUS one (1) year of administrative or secretarial experience.

OR

Three (3) years of administrative or secretarial experience.

NOTE: To be considered for this position you must provide information about your educational background and/or work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Desired Skills:

• Previous work experience performing administrative or secretarial duties.
• Previous work experience providing customer service in person, over the phone and via email.
• Previous work experience in records management, personnel procedures or record keeping.
• Previous work experience reviewing incoming correspondence and drafting responses to internal and external clients.
• Proficiency in Microsoft Word, Excel and Outlook.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Job Posting

: Oct 19, 2026, 8:22:03 AM |

Closing Date (Period for Applying) - External

: Nov 2, 2026, 11:59:00 PM

BU: 01 | Salary: $54,300

Pay Basis

:Yearly