Administrative Assistant III

Administrative Assistant III

Salary

$20.70 - $24.32 Hourly

Location

301 West Market Street Greensboro, NC

Job Type

Full Time

Job Number

04206

Department

Clerk to the Board

Opening Date

09/23/2026

Closing Date

10/9/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

GUILFORD COUNTY GOVERNMENT

Empower Successful People to thrive in a Strong Community supported by Quality Government

Description

Bring Your Organizational Skills to the Heart of County Operations as an Administrative Assistant III

GENERAL STATEMENT OF DUTIES

Under minimal supervision, provides administrative and clerical support to a department within the organization or the organization as a whole.

DISTINGUISHING FEATURES OF THE CLASS

Employees in this class may be responsible for typing correspondence and memos; greeting visitors; tracking expenses; coordinating schedules and/or making reservations; assisting with the employment process; maintaining calendars; preparing reports; ordering office supplies and other administrative services as requested. May serve in an entry level supervisory role for subordinate clerical staff as needed by the department. Responds to inquiries from colleagues and visitors requiring a complex understanding of County or departmental policies and procedures. Representative inquiries may involve making selections for external activities or explaining decisions made by the department. Ensures inquiries are addressed and resolved. Highly complex inquiries are escalated to higher levels within or outside of the department. Work usually requires considerable public contact with program clientele, employees, other departments or the public. Positions operate with a high level of independence. Positions in this class routinely conduct research and analysis for unit or special reports or special assignments. Work is evaluated for proper application of policies and procedures and for quality and completeness of reports and recommendations.

Examples of Duties

DUTIES AND RESPONSIBILTIES

Essential Duties and Tasks

• Coordinates the administrative work of the unit or department and office support staff.
• Provide recommendations and updates manuals and procedures for own area., including necessary forms design; trains employees in work procedures.
• Creates filing systems and monitors efficiency.
• Assists in department or area budget planning/preparation. May analyze and/or maintain department/area/divisional budgets.
• Answers questions from employees or the public concerning policies, procedures, or deadlines.
• Interpret and explains policies, procedures, records, etc.
• Provides training and technical assistance to staff.
• May delegate to and follow up on work of others.
• Communicates, interprets and trains others on departmental policies.
• May audit work of others for accuracy.
• May assist in the hiring decisions for subordinate administrative staff and lead other assistants or office specialists.
• Updates policies and procedures for the area to which assigned.
• Conducts or attends meetings, hearings, or conferences regarding unit activities.
• Serves on department management team or special committees representing their area or responsibility
• Manages accounts payables for the department
• Oversees travel for the Board of County Commissioners

RECRUITMENT STANDARDS

Knowledge, Skills, and Abilities

• Considerable knowledge of office systems and techniques (hardware and software) in order to enter data, set up functions, create spreadsheets and word documents, and process information;
• General knowledge of accounting practices and principles, budgeting/fiscal management, and/or understanding of databases.
• Ability to practice effective communication techniques both orally and in writing;
• Considerable knowledge of effective administrative practices and ability to plan and coordinate the work of others.
• Ability to analyze and interpret policy and procedural guidelines.
• Ability to work independently and exercise good judgment.
• Skill in navigating related departmental software.
• Skill in organizing work flow and coordinating activities.

Typical Qualifications

Minimum Qualifications:

Bachelors degree from an accredited college or university with one year of progressively responsible administrative, office management experience; OR Associates Degree with three years of progressively responsible administrative or office management experience; OR, High School with five years of progressively responsible administrative or office management experience.

Preferred Qualification: Associates or Bachelors degree.

Supplemental Information

Physical Demands:

Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, driving an automobile, or use of a PCs or other VDTs to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present

Working Conditions:

• Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat, and ventilation; environment is organized and stable.
• Hazards: Work presents no significant hazards to employees

May Require Driving

This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid drivers license and that the driving record is compatible with the countys driving criteria.

If a personal vehicle is operated for county business proper insurance is maintained as per Guilford Countys vehicle use policy.

Special Note: This generic class description gives an overview of the job class, its essential job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with physical abilities checklist which can be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.

Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.

We are excited about the opportunity of having you as a prospective new employee!

You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work?

Below are a few of the reasons why we love working for Guilford County.

We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. Thats less than $45 a month for medical, dental & vision coverage; thats unheard of.

Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense.

We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist!

Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues.

13 paid holidays, 12 sick days, and 12 vacation days a year. Thats 37 paid days a year, totaling almost 2 months of paid time off.

Employer contributes 5% into your 401(k) - no match required.

Enrollment in the State Retirement Plan by contributing 6%.

Longevity pay beginning at five years of service.

We provide a $10,000 Life and AD&D benefit to eligible employees.

Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care.

Voluntary Life, AD&D, Short-Term and Long-Term Disability.

01

Please select the highest level of education you have completed All education and certifications must be listed in the Education section of the employment application. Transcripts may be required to verify educational qualifications.

• No formal education
• Some High School, No Diploma/GED
• High School Diploma or GED
• Associates Degree (AA, AS)
• Bachelor's Degree (BA, BS)
• Master's Degree (MA, MS, MBA, etc.)
• Professional degree (JD, MD, DVM, etc.)
• Doctoral Degree (PhD, EdD, etc.)

02

Do you have a Bachelor's degree in business administration, Public Administration or related field? For evaluation purposes, all education, including degrees and certifications, must be documented in the Education section of the application. Education referenced only on a résumé will not meet this requirement. Official transcripts will be required to verify educational credentials.

• Yes
• No

03

How many years of progressively responsible administrative or office management experience do you have? You must also clearly state your experience in the Employment / Work History section of your employment application.

• No Experience
• Less than 1 year of experience
• 1 year of experience, but less than 3 years of experience
• 3 years of experience, but less than 5 years of experience
• 5 years of experience, but less than 7 years of experience
• 7 years of experience, but less than 10 years of experience
• 10 or more years of experience

04

In your own words clearly describe your progressively responsible administrative, office management experience. if you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

05

I understand that an official copy of my college transcript will be required upon conditional offer of employment and I can provide one?

• Yes
• No

06

Residency Requirement Acknowledgment, Guilford County requires that employees reside within a two-hour driving radius of the county. Question: Do you currently reside within a two-hour driving radius of Guilford County, NC, or are you willing to relocate to meet this requirement by your start date?

• Yes
• No

07

I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

• Yes
• No

Required Question

Employer Guilford County

Address 201 S Greene Street

Greensboro, North Carolina, 27401-6417

Phone 3366413763

Website https://www.guilfordcountync.gov/