Administrative Assistant Iii (ID #536423)

Schedule: Monday - Friday

Hours: 8:00am to 5:00pm

Pay Rate: $21.55 per hour

Position Summary

We are seeking an experienced Administrative Assistant III to provide high-level administrative support to a department head or large department. This position will handle complex and confidential administrative functions while assisting with projects, departmental programs, records, and day-to-day operations.

The ideal candidate is highly organized, professional, detail-oriented, and comfortable handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Greet visitors and provide professional customer service.
• Answer, screen, and route incoming phone calls; take messages and assist with routine questions and inquiries.
• Provide administrative support for departmental programs, projects, and special assignments.
• Coordinate meetings, including scheduling, travel arrangements, and lodging when needed.
• Process expense reports and assist with departmental administrative functions.
• Review, prioritize, and distribute incoming correspondence and mail.
• Order office supplies and equipment as needed.
• Organize and maintain departmental filing systems, records, and databases.
• Assist with creating, maintaining, and collecting data for reports, charts, graphs, spreadsheets, and databases.
• Assist with monitoring departmental expenditures, budgets, and account records.
• Submit requests for office equipment repairs and coordinate with Facilities as needed.
• Assist with maintaining an organized and efficient office environment.
• Compose correspondence, reports, and other departmental documents.
• Maintain relevant databases and update departmental websites and records.
• Provide work direction or assistance to lower-level clerical staff when needed.
• Handle confidential information with professionalism and discretion.
• Perform other administrative duties and special projects as assigned.

Qualifications

• Previous administrative or office support experience required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional and customer-service-oriented demeanor.
• Ability to work independently with minimal supervision.

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