Job Type
Full-time
Description
Summary: Provides daily administrative support to ensure smooth and efficient operations of the Academy. Assists school leadership, staff, and families by coordinating schedules, preparing documents, maintaining records, andsupporting events. Serves as a key point of contact and helps create a welcoming school environment.
Essential Duties and Responsibilities: include the following. Other related duties may be assigned.
Day to Day Operations as Assigned by Director:
Ensures that the office and surrounding workspaces are maintained in a professional, safe, and organized manner.
Maintains office processes and procedures to ensure the office operates effectively and professionally.
Greets and provides general support to all visitors.
Assists Families with Enrollment and Scholarships, Forms and Programming Paperwork
Ensures all appropriate data is entered in deTASO system for school year and summer break program
Ensures necessary admissions paperwork for Academy enrollment is completed and up to date
Maintains information about enrollment so data is current and readily available
Prepares reports requested by the Director.
Assists with routine correspondence and mailings.
Maintains a contact list of students and their families and communicate with families through the schools' communication platform regarding school updates, needs, etc.
Manages Attendance of students and provides reports to Director
Assists with planning and organizing events, field trips, and ensures families have returned permission slips
Assists with Arrival and Dismissal
Schedules and Track Psych Evals with local district
Represents Academy at ESA Committee meetings and supports Special Olympics
Schedules and confirms tours, observations, etc.
Assists in scheduling staff interviews
Assist in school ordering, tracking packages, receipt/budget documentation
Assists families with setting up Medicaid transport for families whose children receive therapy (OT, PT, ST and/or ABA)
Reports to Director on the status of building for repairs and/or requests for assistance from Building Services
Order approved departmental supplies and maintains supply inventory and documentation of expenditures (purchase orders, check requests, etc.).
Conducts and documents fire, tornado, earthquake, and other disaster drills based on required frequency per licensing regulations and/or ESA policies.
Assists the Director in preparation for staff meetings and trainings
Compliance/HIPAA:
While performing the duties of this job, employee will comply with all federal, state and local laws and regulations pertaining to Easterseals Arkansas.
Employee has access to all protected health information of the individuals directly served by this person, except psychotherapy notes. Employee will not attempt to access any other protected health information unless otherwise approved by Supervisor or Privacy Officer.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Competencies: