Administrative Assistant III - Mechanical Engineering

Administrative Assistant III - Mechanical Engineering

Salary

$24.45 - $27.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR109836 - 09/26

Department

Colorado School of Mines

Opening Date

09/22/2026

Closing Date

10/7/2026 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

303-273-3250, recruitment@mines.edu

Type of Announcement

This position is open only to classified permanent employees and individuals on a reemployment list of the listed department.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description
• Benefits
• Questions

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mineswasselected by the Colorado State Legislature as the states first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorados oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State pension plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events
• BenefitHubstate employee discount program
• RTD Eco-Pass

Description of Job

What You'll Do

As a key member of the Mechanical Engineering department, you will:

• Manage the Main Office: Serve as the first point of contact for visitors, faculty, and students. Ensure a welcoming and professional atmosphere.
• Coordinate Administrative Operations: Oversee office workflow, implement efficient processes, and provide support for departmental programs and events.
• Support Faculty & Students: Handle travel requests, reimbursements, course materials, purchasing, and maintain student and faculty records.
• Lead Student Staff: Recruit, train, and supervise student workers, fostering a positive and professional work environment.
• Facilitate Campus Resources: Schedule conference rooms, manage building access, and coordinate with IT for technology needs.
• Assist with HR & Payroll: Process student contracts, approve timecards, and maintain accurate personnel documentation.

What We're Looking For

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Experience in office management or administrative support
• Ability to lead and mentor student employees
• Comfortable with technology and university systems

Why Join Us?

• Be part of a collaborative academic community
• Work in a dynamic environment where no two days are the same
• Opportunities for professional development and growth
• Make a meaningful impact on the success of faculty, staff, and students

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications:

• Experience Only:

Three (3) years of relevant experience in an occupation related to the work assigned to this position. Experience must be clearly documented in "Work History" section of your application. "See Resume" will not be accepted.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (Transcripts must be attached for educational credit)

Preferred Qualifications:

Proficiency with spreadsheet and word processing software (i.e. Word and Excel).

Prior experience with daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people from all backgrounds in a higher education setting

Prior experience in a professional office setting, managing and prioritizing multiple tasks

Must have experience using discretion and be able to work confidentially with sensitive and protected information.

Workday experience is a big plus

Prior relevant state service

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Directors Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Supplemental Information

Additional Information and Reasonable Accommodation Requests

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position.

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agencys contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

At minimum, this position requires at least three years (3) years of relevant experience in an occupation related to the work assigned to this position working in a professional administrative/operational support setting. OR at least three years of relevant post-secondary education. (Transcripts must be attached for educational credit) Do you meet this qualification?

• Yes
• No

02

If you answered yes, please tell us how you meet this qualification, listing dates and job titles as they appear in the work experience section of your application.

03

Do you have prior experience with daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people from all backgrounds in a higher education setting?

• Yes
• No

04

Do you have experience working in Workday? If yes, please tell us about that here.

05

Do you have experience working with confidential and sensitive information? If yes, please tell us about that here.

Required Question

Employer State of Colorado

Address See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website https://careers.colorado.gov/