DPP is seeking an Administrative Assistant III for an opportunity with our client in the Aerospace and Defense Manufacturing industry.
Work Location: Onsite in San Diego, CA Duration: 12 months Terms: W2 Contract Work Authorization: US Citizen
Responsibilities:
This role provides centralized administrative support for both the organization’s SharePoint site and training system across multiple sites.
The administrator will manage document lifecycles, track and follow up on approvals, and facilitate meetings when approvals are delayed to drive timely closure.
They will serve as a primary point of contact for related questions and prepare basic status updates on approvals and document changes.
In the training system, the administrator will upload OJT and other training materials, run standard and ad hoc training reports, and support site and functional leadership with training data and compliance reporting.
The role also includes creating simple job aids, supporting audits by pulling required documentation, and identifying opportunities to improve administrative workflows.
Required Qualifications:
High school diploma or equivalent.
4 years of experience in administrative support, project coordination, or similar role.
Working knowledge of SharePoint (creating/updating sites, libraries, folders, and permissions).
Strong organizational skills with demonstrated ability to track actions, follow up with multiple stakeholders, and meet deadlines.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and comfort working in web-based systems.
Effective written and verbal communication skills, including professional email and meeting facilitation.
High attention to detail and accuracy in managing documents, records, and reports.
Preferred Qualifications:
Experience administering or other formal procedure/document control systems.
Prior hands-on experience with training management software (LX) or similar learning management / training administration systems.
Experience supporting training programs, compliance tracking, or audit preparation activities.
Familiarity with basic reporting and data analysis in Excel (filters, pivot tables, charts).
Demonstrated ability to work with cross-functional teams and leadership to drive timely approvals and decisions.
Experience in creating job aids, quick-reference guides, or user instructions for systems and processes.
Associate’s or bachelor’s degree in Business Administration, Information Systems, or related field.
Interested? Learn more: Click the apply button to learn more about this position (#26-01274). DP Professionals (DPP) offers a range of compensation and benefits packages to our employees and their eligible dependents. DPP is a certified Woman-owned Small Business Enterprise (WBE and WOSB) with more than 25 years in the staffing industry. EOE/AA/V/D
Numbers & Facts
Location
San Diego, CA
Skills
Administrative Skillsunmatched
Aerospace and Defenseunmatched
Business Administrationunmatched
Communication Skillsunmatched
Control Systemsunmatched
Cross-Functionalunmatched
Data Analysisunmatched
Detail Orientedunmatched
Document Controlunmatched
Document Managementunmatched
Documentationunmatched
High School Diplomaunmatched
Information Technology & Information Systemsunmatched
Leadershipunmatched
Maintain Complianceunmatched
Manufacturingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Pivot Chartunmatched
Pivot Tablesunmatched
Presentation/Verbal Skillsunmatched
Project/Program Coordinationunmatched
Records Managementunmatched
Systems Administration/Managementunmatched
Time Managementunmatched
Training Programunmatched
United States Citizenunmatched
User Documentationunmatched
Writing Skillsunmatched
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