Administrative Assistant

Title/Role: IN-DHS-Administrative Assistant
Worksite Address: Indiana DHS, IGCS 302 W. Washington St., Room E208 Indianapolis, Indiana 46204
CAI Contract Manager (CAI Use Only): Anna Zelko
No New Submittals After: 09/18/2026
Pay Rate: $0.01-23.50. / hr

Engagement Type: Contract Job Summary

The Administrative Assistant 1 is a 26-week contractor role (6 months, with possible extension) with the State of Indiana. The position supports the team through report processing, data entry, and data management.
Work Schedule: 37.5 hours per week, 8:00 AM to 4:30 PM daily, with a 1-hour lunch break

Roles and Responsibilities

• Compile, review, and process reports, making sure data is up to date and correctly entered into the system
• Work with team members to verify the accuracy of information and resolve discrepancies
• Enter and update data in the systems, with regular checks and audits to keep it accurate and complete
• Maintain and organize a filing system within the database for easy access and retrieval of documents
• Apply best practices for document management and storage

Experience

• 1 year in a role with strong data entry and accuracy
• 1 year in a role requiring verification of data entry accuracy
• 1 year of report processing, including compiling, reviewing, and checking report data
• 1 year of document management and organization within a database
• 1 year of Microsoft Office Suite proficiency

Key Skills

• Data entry and data management
• Attention to detail and accuracy
• Microsoft Office Suite and data management software
• Organization and time management
• Working independently and as part of a team
• Quickly learning new systems

Eligibility and Qualifications

• Ability to work on-site, 8:00 AM to 4:30 PM, 37.5 hours per week
• Availability for a 26-week contract, with possible extension
• Education requirements were not specified in the description