Job Title: Administrative Assistant IV
Work Location: East Hanover, NJ

Job Description

Job Summary

Mondele z International is seeking an experienced Administrative Support professional to provide comprehensive administrative and operational support. The ideal candidate will be highly organized, detail-oriented, proactive, and capable of managing multiple priorities while supporting senior leadership and maintaining effective communication across the organization.

Key Responsibilities :

• Provide day-to-day administrative support and coordinate activities to ensure smooth business operations.
• Support budget management, expense reporting, purchasing, and supply order processes.
• Manage incoming phone calls, emails, inquiries, and requests, ensuring timely and professional responses.
• Maintain accurate records, documentation, filing, and archiving in accordance with company policies and statutory requirements.
• Prepare, update, and maintain reports, databases, and internal systems while ensuring data accuracy.
• Develop, format, and update PowerPoint presentations, communication materials, and presentation decks.
• Coordinate travel arrangements, meetings, events, training sessions, and other business activities.
• Manage calendars, schedules, and competing priorities as required to support business leaders.
• Coordinate internal communications and collaborate with stakeholders across different functions.
• Anticipate leadership and stakeholder needs, identify potential issues, and proactively implement solutions.
• Support special projects and perform additional administrative duties as assigned.

Required Qualifications and Skills :

• Proven experience in administrative support, executive assistance, or a similar role.
• Experience supporting senior leadership, preferably Senior Directors and Vice Presidents.
• Bachelor's degree or equivalent relevant professional experience.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong customer service orientation and stakeholder management skills.
• Excellent organizational skills, attention to detail, and data accuracy.
• Ability to manage multiple tasks, competing priorities, and deadlines in a fast-paced environment.
• Strong problem-solving skills, initiative, and the ability to work independently.
• Flexibility and adaptability when handling changing business requirements.
• Ability to build effective working relationships and collaborate across teams.
• Professionalism, reliability, discretion, and a proactive approach to administrative responsibilities.

Preferred Experience

• Experience providing high-level administrative support to Senior Directors, Vice Presidents, or other senior executives.
• Experience with budget tracking, expense management, procurement, and purchasing processes.
• Experience coordinating executive meetings, travel, events, and training logistics.
• Experience preparing presentations, reports, and internal communications.
• Ability to anticipate business needs, manage multiple agendas, and deliver accurate work under pressure.