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Administrative Support Jobs in East Hanover, NJ

Administrative Assistant IV

Excelgens

East Hanover, NJ

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JOB DETAILS
SKILLS
Administrative Skills, Administrator Documentation, Billing, Calendar Management, Communication Skills, Detail Oriented, English Language, Executive Assistant Skills , Expense Reports, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Spanish Language, Travel Planning, Willing to Travel, Writing Skills
LOCATION
East Hanover, NJ
POSTED
Today
Executive Assistant - C-Suite Support

Location: East Hanover, NJ

Job Overview:

We are looking for an experienced Executive Assistant to support a senior C-suite executive in a fast-paced corporate environment. This role requires strong calendar management, meeting coordination, travel planning, and administrative support. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities across global time zones.
Key Responsibilities:
  • Manage executive calendars, meetings, and appointments across multiple time zones
  • Schedule internal/external meetings with leadership teams and stakeholders
  • Coordinate domestic and international travel (flights, hotels, itineraries, visas)
  • Prepare presentations, meeting agendas, and administrative documents
  • Handle executive communications and follow-ups
  • Support leadership meetings, events, and executive visits
  • Process expense reports and invoices
  • Maintain confidentiality while handling sensitive information
Required Qualifications:
  • 3+ years of Executive Assistant experience supporting senior leaders or C-suite executives
  • Strong calendar management and scheduling experience
  • Experience coordinating executive travel and meetings
  • Strong communication skills (written and verbal English)
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Teams
  • Strong organizational skills and ability to multitask in a fast-paced environment
Preferred:
  • Experience supporting global executives across multiple time zones
  • Spanish language skills (preferred but not required)
  • Experience in a corporate or multinational environment

About the Company

E

Excelgens

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