Job Description
We are a national staffing firm and are currently seeking a Versatile Administrative Assistant for a prominent client of ours. This position is located Mettawa IL, 60045. Details of the position are as follows:
Location: Mettawa Hybrid(3/2)
Pay Rate: $31 - $33/hr
Duration: 12 months, strong possibility for extension or conversion based on performance and budget
About the Role
This Versatile Administrative Assistant will be trusted partner to leadership members, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.
Key Responsibilities
Skills & Capabilities
Qualifications & Experience
If you are interested in hearing more about the position, please respond to this post with your resume attached or contact me at (813) 379 - 9194
Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy
Location: Mettawa Hybrid(3/2)
Pay Rate: $31 - $33/hr
Duration: 12 months, strong possibility for extension or conversion based on performance and budget
About the Role
This Versatile Administrative Assistant will be trusted partner to leadership members, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.
Key Responsibilities
- Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
- Manage complex calendars, scheduling internal and external meetings
- Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
- Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
- Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
- Handle highly confidential and sensitive information with absolute discretion and professionalism
- Process and reconcile travel and expense reports using Concur
- Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
- Maintain organized electronic and physical filing systems in line with company and compliance standards
- Support special projects and initiatives requiring independent judgement, coordination, and follow-through
- Ensure office operations run smoothly, including supply management and ad hoc executive support as needed
Skills & Capabilities
- Demonstrated ability to work independently with minimal direction while exercising sound judgement
- Advanced proficiency in Concur, Visio, OrgPlus or SharePoint as well as Microsoft Outlook, Word, Excel, and PowerPoint experience preferred.
- Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
- Highly organized, detail-oriented, and able to manage competing priorities under pressure
- Proactive, solutions-focused mindset with strong anticipation and planning skills
- Professional presence, discretion, and ability to navigate a corporate executive environment
- Strong interpersonal skills and a collaborative, team-oriented approach
Qualifications & Experience
- High school diploma or equivalent required; college degree Preferred
- 7+ Years of experience supporting senior leaders is Preferred
- Experience in a large corporate or highly regulated environment Preferred, pharmaceutical or life sciences experience a plus
If you are interested in hearing more about the position, please respond to this post with your resume attached or contact me at (813) 379 - 9194
Please forward this email to any friends or colleagues as we do offer a Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy
Numbers & Facts
| Location | Mettawa, IL |
| Industry | Staffing/Employment Agencies |
| Salary | $31–$33 Per Hour |
| Company Size | 500 to 999 employees |
| Website | https://www.thefountaingroup.com/ |
About Company
The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.
Skills
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