Administrative Assistant - JH/HS #2424

Revised 040621 JOB TITLE: Administrative Assistant- JH STATUS: Non-exempt REPORTS TO: Principal TERMS: 240 days DEPARTMENT: Campus PAY GRADE: AS204 PRIMARY PURPOSE: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. QUALIFICATIONS: Education: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills Experience: One to three years of secretarial experience MAJOR RESPONSIBILITIES AND DUTIES:

1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
5. Receive incoming calls, take reliable messages, and route to appropriate staff.
6. Assist students, teachers, and parents as needed.
7. Schedule meetings and appointments and maintain calendar for principal.
8. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Revised 040621
9. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
10. Maintain inventory of fixed assets, equipment, and supplies.
11. Assist with planning, preparation, and setup of faculty meetings and campus activities.
12. Monitor the work of clerical aides, as assigned.
13. Sort, distribute, or deliver mail and other documents.
14. Maintain confidentiality.
15. Follow district safety protocols and emergency procedures.
16. Accurate and consistent use of Time Clock Plus (TCP) and Frontline.
17. Performs other duties as may be assigned. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (up to 35 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required. I have read and understand the responsibilities and duties required for this position as outlined above. I understand the duties and can perform all essential job functions listed above. ____ Printed Name _____ Signature __ Date