Administrative Assistant

Administrative Assistant

ProSidian is a management and operations services consulting company that focuses on providing value to clients through customized solutions based on industry practices. ProSidian services focus on a wide range of areas including risk management, compliance, business process, IT efficiency, energy & sustainability, and talent management. We help forward-thinking clients solve problems and improve operations. Launched by former top four management consultants, our multidisciplinary teams bring together the talents of nearly 190 professionals nationwide to fulfill a wide variety of missions for private companies, Fortune 1000 companies, and government agencies of all sizes. Our services are deployed in the enterprise, targeting economic result drivers (growth, margin, and efficiency) and corresponding to the intersection of assets, processes, policies, and people, creating value. ProSidian clients represent a wide range of industries including but not limited to energy, manufacturing, chemicals, retail, healthcare, telecommunications, hospitality, pharmaceuticals, banking & financial services, transportation, federal and state government agencies. Learn more about ProSidian Consulting at www.ProSidian.com.

Job Description

ProSidian seeks an Administrative Assistant to be located in Kansas City, MO and work as part of a team that delivers a variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska, and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region, with the majority of contract performance at Two Pershing Square 2300 Main Street Kansas City, Missouri, 64108. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Kansas City North Field Office 601 E. 12th Street Kansas City, Missouri, 64106.

In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature.

The selected Administrative Assistant shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-5105 Revision 5 Kansas City, MO.

In general, ProSidian employees are expected to work the hours of 8:00 a.m. – 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of ***Enter the Position Title*** must be in attendance.

Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure a healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant employee is teleworking, they shall be fully accessible as if they are working in an office setting.

Administrative Assistant - Kansas City, MO Duties

• Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region.
• This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office.
• Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office.
• Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line.
• Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing.
• The person may also be responsible for management and input of the time cards for approximately 30-50 associates.
• The Kansas City, MO Administrative Assistant may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.
• The Administrative Assistant Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements.
• Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization.
• May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director.
• Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed.

Qualifications

Minimum Qualifications: Three or more years in an administrative capacity, preferably with a Government Agency or Government Contract.

SCLS Equivalent: 01020 – Administrative Assistant

Core Competencies

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

Other Requirements

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

Benefits and Highlights

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees:

• Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs.
• Group Dental