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Administrative Support Jobs in Fort Myers, FL

Administrative Assistant - Kinship

Children's Network of Southwest Florida

Fort Myers, FL

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JOB DETAILS
SKILLS
Administrative Skills, Americans with Disabilities Act (ADA), Analysis Skills, Business Writing, Calculators, Change Requests/Orders, Child Protection/Welfare, Communication Skills, Computer Maintenance, Concrete, Copying Machines, Data Collection, Document Scanners, Driver's License, Email Protocols/Standards, Fax Machines, Federal Bureau of Investigation (FBI), Government Regulations, Insurance, Law Enforcement, Mathematics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multicultural, Office Equipment, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Printers, Problem Solving Skills, Quality Management, Reporting Skills, Systems Maintenance, Team Player, Time Management, Typing, Word Processing, Writing Skills
LOCATION
Fort Myers, FL
POSTED
Today

Title

Administrative Assistant - Kinship I

State

Florida

Program

Children's Network of Southwest Florida, LLC

Reports to

Kinship Search Supervisor

FLSA Status

Non-Exempt (Hourly)

Job Description

Statement

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Mission Statement

The Children's Network of Southwest Florida is committed to working with the community to protect children and preserve families.

General Purpose of Job

Assist Kinship Director and Kinship Department staff with correspondence, appointments, including internal and external schedules, and the daily administrative duties of the Kinship Department. Support the Level 1 Licensure and Guardianship Assistance Program (GAP) team by completing administrative functions and maintaining systems for tracking and reporting.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

  • General administrative duties to include filing, scanning, copying, and mailing for the Kinship Department
  • Maintain computer tracking systems, including Excel databases as they pertain to the Level 1 Licensure and Guardianship Assistance Program (GAP) team and other areas in the Kinship Department. Adherence of all data collection into automated systems including FSFN
  • Complete and process background screening requests and placement change forms
  • Participate in the quality improvement process
  • Other duties may be assigned as special projects may be requested
Working Hours

CNSWFL's work week is Monday through Friday, 40 hours per week. Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm.

Travel

Travel in and outside of Circuit 20 (Lee, Charlotte, Collier, and Hendry/Glades counties) may be required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Education and Experience
  • High school diploma or general education degree (GED) required, A.A. degree preferred.
  • Minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience preferred.
Skills and Abilities

Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier, and mail machine. Minimum typing speed of 50 wpm; excellent word processing skills. Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, and Outlook. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment. Must possess excellent organizational skills and abide by the highest standards of confidentiality.

pre-employment requirements

Certificates, License, Registrations, backgrounds, drug SCREENS, ETC.
  • Valid driver's license, with clean driver's license check, and proof of insurance is required (annually)
  • No special certification or registration is required for this position
  • Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
  • Drug Screening is a requirement
  • Children's Network participates in E-Verify
Other Requirements

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, other employees, and the general public. Ability to speak effectively before groups of customers or employees.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear. This job requires visual acuity sufficient to read and operate standard modern office machines. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones).

ADA: Children's Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO: Children's Network of Southwest Florida, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs.

Children's Network of Southwest Florida, LLC is a Drug-Free Workplace.

All personnel must demonstrate the following capacities:
  1. A commitment to empowering others to solve their own problems
  2. Valuing a nurturing family as the ideal environment for a person
  3. A conviction about the capacity of people to grow and change
  4. The ability to establish a respectful relationship with persons served to help them gain skills and confidence
  5. The ability to work collaboratively with other personnel and/or service providers or professionals
  6. The capacity to maintain a helping role and to intervene appropriately to meet service goals
  7. The ability to set appropriate limits
  8. Safety and permanency of children


I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position. If the employee does not agree, indicate here:

Supervisor:

Date:

Employee:

Date:

Reviewing Authority:

Date:

Do Not Agree:
  • High school diploma or general education degree (GED) required, A.A. degree preferred.
  • Minimum of three (3) years of previous administrative/secretarial experience and/or training, or equivalent combination of education and experience preferred.
  • Must pass a Level II Background Check. For more information please click this link:
  • Remember: If you are currently an employee of Children's Network of Southwest Florida, LLC, or one of our Case Management Organizations, it is necessary that you notify your current Supervisor, prior to applying.

About the Company

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Children's Network of Southwest Florida

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