Construction Billing & Administrative Assistant USA SiteWorxConstruction Billing & Administrative AssistantFort Myers, FloridaWorking closely with the Accounts Receivable team, this individual ensures accurate invoicing, maintains financial records, and tracks project estimates, purchase orders (POs), and change requests. The Construction Billing & Administrative Assistant will play a vital role in managing billing operations and financial documentation for construction projects.
NewAdministrative Assistant I (Charlotte County) Florida State CourtsAdministrative Assistant I (Charlotte County)Punta Gorda, FLADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; uses data lists outline; consolidate date and link workbooks; export and import text files and XML data; import data from the Web and create queries; analyze data using trend line, spark lines and scenarios. INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables and Pivot charts; insert and modify graphic objects in a worksheet.
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantNorth Port, FloridaRemote$30–$38 / hourResponsibilities can include:• Reviewing customer, participant, or project related information for accuracy and completeness• Supporting customer service and client feedback projects by organizing responses, comments, and submitted details• Reading written instructions carefully and completing assigned tasks according to provided guidelines• Entering information into online forms, templates, spreadsheets, or tracking sheets• Reviewing names, dates, contact details, submitted answers, and other information for accuracy• Helping organize feedback from surveys, service evaluations, product reviews, and client related projects• Providing structured feedback to support client projects and research assignments• Participating in guided client evaluations and completing form based assessments• Recording reactions, preferences, observations, and responses clearly and accurately• Researching company websites, checking business information online, and verifying whether details are current• Supporting routine office related processes through accurate and consistent task completion• Communicating clearly in writing when completing forms, notes, feedback, or project related responses. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.
Administrative Assistant - Fort Myers Tetra Tech IncAdministrative Assistant - Fort MyersFort Myers, FLArdaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.
NewAdministrative Assistant (Domestic Violence) - Lee County Florida State CourtsAdministrative Assistant (Domestic Violence) - Lee CountyFort Myers, FLThe position will facilitate the movement of case-related matters by processing legal documents; creating and maintaining files; maintaining follow-up with outside agencies, courtroom personnel and internal offices; providing procedural information to parties as needed; scheduling hearings in various databases; performing case intake when needed; performing secretarial work exercising initiative and judgment in making decisions; reviewing documents for completeness, accuracy and format, including proper spelling, grammar and punctuation; answering or directing telephone inquiries; receiving, sorting and distributing mail; ordering supplies; and performing data entry. While performing the duties of this position you are regularly required to stand, walk, talk, hear, frequently required to feel, reach with hands and arms, taste, or smell, occasionally required to sit, climb or balance and stoop, kneel, crouch, or crawl, must frequently lift and/or move up to 25 pounds.
Administrative Assistant II Florida Gulf Coast UniversityAdministrative Assistant IIFLPerforms and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized record keeping and database management, and/or specified information-gathering projects and tasks. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
PSS Associate, Administrative Gartner IncPSS Associate, AdministrativeFort Myers, FLRemoteUnder the supervision of a Fort Myers-based manager, this role is a combination of administrative support to three senior managers along with process support for several initiatives in the Business & Technology Insights organization. You'll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.
Administrative Assistant to President and Director of Technology Axis Satellite, LLCAdministrative Assistant to President and Director of TechnologyFort Myers, FLQualifications: 3+ years of administrative support experience, preferably supporting executives Experience with construction projects, AIA billing processes, and project documentation Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures Familiarity with permitting processes and regulatory compliance Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams) Excellent written and verbal communication, professional demeanor, and strong interpersonal skills Exceptional organizational abilities, time management, and attention to detail Ability to work independently, prioritize tasks, and handle confidential information Problem-solving mindset with a proactive approach Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools . The ideal candidate will be a proactive, detail-oriented professional with strong organizational and communication skills, experience with construction-related processes, and proficiency in QuickBooks and AIA billing.
Corporate Administrative Specialist Discovery Senior LivingCorporate Administrative SpecialistBonita Springs, FloridaThe Administrative Specialist provides administrative support to the CEO, COO, and other members of the executive leadership team, including the CFO, CPO, CAO, and SVP of Operations. Provide backup reception coverage during Office Manager PTO, appointments, or other absences, which includes: Direct corporate VMs and greet visitors professionally.
Administrative Assistant - HOA Castle GroupAdministrative Assistant - HOABonita Springs, FloridaFull timeOverview: The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association , including support and assistance to the management office . Excellent verbal and written communication skills with the ability to communicate, receive, and exchange ideas and information using spoken and written language.
Administrative Specialist Public Policy and General Counsel Florida SouthWestern State CollegeAdministrative Specialist Public Policy and General CounselFort Myers, FLThis position is responsible for diversified professional administrative work, providing comprehensive support for the Office of the General Counsel, which oversees the legal and risk management functions of the College. Florida SouthWestern State College is accepting resumes for an Administrative Specialist, Public Policy and General Counsel to join our team of exceptional employees.
Seasonal Lost and Found Administrative Representative- RSW Enterprise HoldingsSeasonal Lost and Found Administrative Representative- RSWFort Myers, FloridaEnterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $38 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.
Seasonal Lost and Found Administrative Representative RSW Enterprise Holdings IncSeasonal Lost and Found Administrative Representative RSWFort Myers, FLEnterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $38 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.
Administrative Assistant (Construction/Equipment Rental Industry) Allegiance Crane & EquipmentAdministrative Assistant (Construction/Equipment Rental Industry)Fort Myers, FLFull timeAllegiance Crane & Equipment is seeking a detail-oriented and organized Administrative Assistant with experience in the rental or construction industry to join our team in Fort Myers, FL. The ideal candidate will support daily office operations, and have a strong attention to detail and the ability to communicate effectively in both written and verbal communication.
Administrative Manager Troon Golf LLCAdministrative ManagerBonita Springs, FLProvides clerical support for the team that includes but not limited to answering telephone calls and email inquiries, typing, copying, filing, composing routine correspondence, traffic reports or other reports as needed. General Purpose: Meets and greets all members, providing all necessary traffic management and other administrative support required to effectively operate the Administrative Office.
Senior Administrative Assistant-Finance City of Fort Myers, FloridaSenior Administrative Assistant-FinanceFort Myers, FL$2,041.60–$3,088.80 / weekDo you currently possess a minimum of an Associates degree in Business or Public Administration, or a related field AND a minimum of three (3) years of progressively responsible office management or related work experience; or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities?. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Day, Birthday Holiday and Floating Holiday.
Administrative Assistant I Universal Engineering SciencesAdministrative Assistant ILehigh Acres, FLAt UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.
Administrative Assistant II Universal Engineering SciencesAdministrative Assistant IILehigh Acres, FLFull timeThe ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency. Who We Are: At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve.
Home Care Scheduler/Administrative Assistant - Full-Time Gulf Coast Village Home CareHome Care Scheduler/Administrative Assistant - Full-TimeCape Coral, FLFull timeThe Home Care Scheduler/Administrative Assistant maintains all aspects of scheduling home care services; provides administrative and clerical support to the Home Care/Home Health Department. Gulf Coast Village Home Care is part of Volunteers of America National Services which serves as the Housing and Healthcare affiliate of the Volunteers of America parent organization.
Administrative Assistant Grace Design StudiosAdministrative AssistantFort Myers, FLPrior administrative or office management experience in architecture, engineering, construction, or related professional services environment strongly preferred. Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available.