Administrative Assistant

Job Description:

Now hiring for an Administrative Assistant

Location: Lafayette, LA

Pay Rate: $16.00 - $20.00 per hour

Schedule: Monday - Thursday: 8:00 AM - 5:00 PM | Friday: 8:00 AM - 3:00 PM

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As an Administrative Assistant, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Seeking a highly motivated and detail-oriented Administrative Assistant to support a busy legal office. This role focuses heavily on file and document management rather than traditional receptionist duties. The ideal candidate is energetic, organized, quick to learn, and capable of managing multiple tasks while maintaining a high level of accuracy.

Education Requirements

• High school diploma or equivalent required
• Additional legal, administrative, or office training is a plus

Experience Requirements

• Previous legal office experience preferred
• Strong computer and document management skills
• Experience with scanning, filing, typing, and data entry
• Familiarity with Time Matters software is a plus
• Excellent attention to detail and organizational skills

Job Duties

• Manage and maintain client files and legal documents
• Scan, copy, file, and organize paperwork accurately
• Enter and update information in Time Matters software
• Prepare and type correspondence, forms, and documents
• Retrieve, track, and manage physical and electronic records
• Assist attorneys and office staff with administrative tasks
• Run occasional office-related errands as needed
• Maintain accurate records and ensure document confidentiality

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Legal Receptionist.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark

Step into a role where your organizational skills finally get the spotlight they deserve. Apply Now.

What You Will Do

As an Administrative Assistant, you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

An Administrative Assistant supports the administrative needs of a workplace by helping manage communication, documentation, scheduling, and organization. This role is important to maintaining efficient operations and a professional experience for coworkers, customers, and visitors.

The Administrative Assistant role requires accuracy, dependability, and the ability to shift between priorities while keeping work organized. Candidates who communicate clearly, stay calm under pressure, and follow through on details are well suited for this position.

By supporting daily office functions and helping teams stay prepared, a strong Administrative Assistant contributes to a workplace that runs more smoothly, communicates better, and stays focused on business goals.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.