Administrative Assistant - Legal and Compliance Administrative Assistant - Legal and Compliance San Jose, CA holdAdministrative Assistant, Legal and Compliance, Mail Management, Legal Administrative, Data Entry, Google Workspace, Safari, JIRAExperience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate : Total position: 1 Relocation assistance: No Visa sponsorship eligibility: NoSeeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.Mail Management (Primary):Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)Digitally distribute mail to the appropriate team members or systemsMaintain secure handling and storage of sensitive or confidential materialsReview incoming legal emails and upload digital files to our legal order management toolIdentify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:Enter and update case information in our litigation management systemAssist with organizing and maintaining accurate legal recordsGenerate and distribute basic reports as neededLegal Administrative Support:Prepare, edit, and organize legal or business documentsHelp with ad hoc legal requestsQualifications:Previous experience in an administrative, legal, or executive assistant role preferredStrong attention to detail and ability to handle confidential information with discretionProficient in using scanners, digital filing systems, and Google WorkspaceReliable, professional, and self-motivatedExcellent organizational and communication skillsAbility to learn or knowledge of case and legal order management tools Safari and JIRA.Notes from Hiring Manager:Schedule: Monday, Tuesday, and ThursdayHours: 10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)Key Focus Areas:Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)Reviewing incoming legal emails and uploading digital files to the legal order management toolData entry for litigation management system entering case details, maintaining records, generating reportsLegal administrative support preparing/editing documents, handling ad hoc requestsConfidentiality:Must handle sensitive legal and compliance information with discretionRequired Skills/Tools:Experience in administrative, legal, or executive assistant roles preferredProficiency in scanners, digital filing systems, Google WorkspaceStrong attention to detail, organizational skills, and reliabilityMUST HAVE:Experience in administrative, legal, or executive assistant roles.Proficiency in scanners, digital filing systems, Google Workspace.Must handle sensitive legal and compliance information with discretion.Experience in Mail management, Legal administrative support and Data Entry.Knowledge of case and legal order management tools Safari and JIRA.San Jose, California, United StatesESR Healthcare