Administrative Assistant

Overview:

Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.

 

Special Instructions: This role will support the Facilities, Construction, and Real Estate department at the system level. Responsibilities:

• Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars
• Personal phone coverage and e-mail management as desired by Executive
• Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
• Prepares reports by collecting and analyzing information.
• Prepares records such as agendas, notices, meeting minutes, expense reports, etc.
• Manages travel requirements for Executives and independently schedules appointments
• Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
• Creates and maintains various database and spreadsheet files.
• Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and otherdocuments.
• Manages projects as needed.
• May do general Maintenace duties as assigned (Mary Breckenridge).

 

Qualifications: