Administrative Assistant

Administrative Assistant

Location Littleton, CO 80127 Date Posted November 09, 2026 Job ID 15974 Employment Type Direct Hire

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant for a respected international nonprofit organization. This is a full-time, direct-hire opportunity based in Littleton, Colorado, offering a hybrid schedule with three days onsite, including Tuesdays, and two days remote.

POSITION OVERVIEW:

The Administrative Assistant will play an essential role in supporting daily operations, membership services, financial administration, and organizational programs within a collaborative, mission-driven nonprofit. This position offers the opportunity to work across multiple departments, coordinate projects, improve processes, and build meaningful relationships with colleagues and stakeholders around the world. The ideal candidate is highly organized, dependable, service-oriented, and excited to contribute to an evolving organization where initiative, adaptability, and professional growth are valued.

PERKS:

• Competitive Compensation: Earn $55,000-$65,000 annually, depending on experience, in a stable, full-time, direct-hire position.

• Flexible Hybrid Schedule: Enjoy two remote workdays each week, with three days onsite in Littleton, including Tuesdays, and flexible scheduling around core hours.

• Comprehensive Healthcare Coverage: Benefit from employer-paid health insurance premiums, along with dental and life insurance offerings.

• Generous Paid Time Off: Enjoy unlimited PTO with manager approval, paid holidays, paid bereavement leave, and additional paid family leave benefits.

• Meaningful Work & Professional Growth: Join a collaborative international nonprofit with opportunities to expand your skills, receive hands-on software training, contribute to process improvements, and grow alongside an evolving organization.

RESPONSIBILITIES:

• Provide comprehensive administrative and operational support across multiple departments, including coordinating calendars, scheduling meetings, preparing correspondence, maintaining office supplies, and supporting daily office operations.

• Process membership applications, online orders, and customer transactions while maintaining accurate database records and delivering responsive, professional service to members, authors, sponsors, and other stakeholders.

• Support financial administration by preparing invoices, assisting with payment follow-up, maintaining transaction records, coordinating deposits, and supporting basic reconciliations in partnership with the Finance Manager.

• Coordinate publication distribution, maintain mailing lists, update donor and sponsor records, prepare acknowledgment letters, and assist with documentation and corporate supplier portals.

• Assist with organizational events, educational courses, meetings, and conferences, including registration, scheduling, travel coordination, materials preparation, and occasional evening or weekend support.

• Track projects, manage competing priorities, document procedures, and identify opportunities to improve administrative workflows while adapting to evolving organizational needs.

QUALIFICATIONS:

• Demonstrated experience in administrative support, office operations, customer service, or a related capacity, with a history of reliability, strong follow-through, and successfully managing multiple responsibilities.

• Strong proficiency in Microsoft Outlook and Excel, including calendar management, email organization, spreadsheet maintenance, data entry, and basic formulas, along with proficiency in Word, Teams, and Adobe Acrobat.

• Experience supporting invoicing, payment processing, financial recordkeeping, database management, or similar transactional responsibilities, with exceptional accuracy and attention to detail.

• Excellent communication, organization, and relationship-building skills, with the ability to work independently, collaborate across departments, support a remote supervisor, and navigate changing priorities professionally. Familiarity with Asana, iMIS, Sage Intacct, or comparable systems is preferred but not required.

• Ability to reliably commute to the Littleton office three days per week, including Tuesdays, work during core hours of 9:30 AM-2:30 PM Mountain Time, support occasional evening or weekend events, and lift up to 25 pounds occasionally for event setup.

COMPENSATION AND BENEFITS:

This full-time, direct-hire opportunity offers an annual salary of $55,000-$65,000, depending on experience and qualifications.

The organization provides a comprehensive benefits package, including employer-paid employee health insurance premiums, dental and life insurance, 401(k) participation, unlimited paid time off subject to manager approval, paid holidays, paid bereavement leave, and paid family leave in addition to Colorado's state program.

Employees also enjoy a flexible hybrid work arrangement, a dedicated workspace, professional development opportunities, training on organizational systems, and the opportunity to make a meaningful impact within a mission-driven international nonprofit.

HOW TO APPLY:

For immediate consideration, please submit your resume here!

ABOUT OUR FIRM:

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.